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Changing an Employee’s Service Period

UNDERSTAND

A service period is the number of months an employee is scheduled to work each year. Most employees have a service period of 12 months, indicating they are scheduled to work 12 months each year. Some employees, however, are scheduled to work less than 12 months each year due to known, recurring periods of leave in the annual cycle. This type of appointment is referred to as either a cyclic-year appointment or an academic-year appointment.

In order for the Online Work/Leave System (OWLS) to accurately calculate appropriate leave accruals, it is important to enter the correct service period for the employee.

ACT

To change an employee’s service period, open the employee’s OWLS record and perform the following steps:

1. Click on the “Schedule/FTE/Svc.Per.”  tab at the top of the screen.

2. Click on the “Edit” button  for the “Service Period” section.

3. Enter the effective  start date for the new service period. 4. Enter the number of months that the  employee is scheduled to work. 5. Click “Save.”

Note: If the effective date of the change is prior to the current month in progress, all months between the Effective Begin Date and the current month in progress will need to be re-submitted.

EXPLORE

To learn how to make OWLS entries for employees who are working cyclic yearly schedules, visit the Cyclic Yearly Leave page.