Changing an Employee’s FTE

UNDERSTAND

An employee’s FTE (full-time equivalent) represents the percentage of the employee's work schedule compared to a 40 hour/week schedule. For example, an employee who works 40 hours per week is 100% FTE, while an employee who works 20 hours per week is 50% FTE.

An employee’s FTE determines how many leave hours are accrued. If an employee’s FTE changes, you will need to change the employee’s FTE and work schedule in OWLS. Doing so will ensure the employee’s leave accrual rates and scheduled hours per day are correctly displayed.

ACT

To change the FTE in OWLS, open the employee’s record, and perform the following steps:

Print off copies of calendar months affected by the FTE change, if hours have already been posted.

2. Click on the “Schedule/FTE/Svc.Per.” tab at the top of the screen.

3. Scroll to the bottom of the screen and click on the “Edit” button for the FTE section.

4. Enter the effective start date of the new FTE. 5. Enter the new FTE. 6. Click “Save.”

7. Read the informational message and click “Save” again.

8. Verify the start date and time of the work week, and correct, as appropriate. 9. Enter the new scheduled work hours per day. If the schedule spans two weeks, check the box “if Week 2 differs from Week 1,” and enter the schedule for work days in the second week. 10. Click “Save.”

11. Click on the "Quick Schedule Fill" button.

12. If the change is retroactive, refer to the printed calendar months and update all affected months with correct work and leave hours used.

EXPLORE

To learn more about alternate work schedules, please visit the Alternate Work Schedules page.

Hierarchy dictates FTE change must be made before work schedule.