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Entering L&I Buyback

UNDERSTAND

Employees who are off work due to a work-related injury or illness may elect to use any combination of sick leave, annual leave, or leave without pay to cover their absence from work.  Employees may choose to use sick leave or annual leave to make up the difference between time loss payments and their regular wages, or to continue their regular income until time loss payments begin. Full sick leave pay and time loss benefits cannot be received concurrently.

Regulations require the University to have a "buy back" program for eligible workers who are on paid sick leave and who also receive time loss payment from L&I for the same period of time. The buy back program reconciles this "double payment" and allows for reinstatement of a proportionate amount of sick leave to the employee's leave record. The employee is required to buy back sick leave, and has the option of buying back annual leave as well.

If any amount of this leave time is to be restored, the Office of Risk Management will contact the home department of employees receiving time loss benefits to determine when excess payments have been made.  If so, employees will receive notification that they are eligible to have leave time reinstated.

ACT

When you receive notification to reinstate leave hours under the L&I buyback program, you will need to make adjustment(s) in OWLS.  To do this, open the employee’s OWLS record and perform the following steps:

1. Click on the 'Balance Change' tab. 2.  Click on 'L&I Buyback.' 3. Click on the type of leave that is being  reinstated.

4. Enter the number of hours to be reinstated. 5. Enter a note describing the transaction. 6. Click 'Save.'

EXPLORE

To learn more about the L&I Buyback program, visit the Frequently Asked Questions/Procedure about Buyback for details.

For further information or questions, please contact the Workers’ Compensation Program Coordinator (206-543-0183), or see also the Administrative Policy Statement 14.1.4.