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Viewing an Employee Record
Administrator

UNDERSTAND

After logging in to the Online Work/Leave System (OWLS) and selecting an employee record, the calendar screen will appear. Clicking on the various tabs across the top of this screen allows you to view other informational screens for this employee.

View of employee record with tabs highlighted.

OWLS Home

Clicking on the OWLS Home tab will take you back to the Home page where you can choose an employee record or run a report.

Work List

The Work List tab displays a list of all active employee records in your PUC. The Work List is created when you log into OWLS, highlight your PUC, and click “Next” without entering an employee name or EID. Clicking on the Work List tab from within a record will return you to the list of records to choose another employee’s record.

Calendar

The daily work and leave hours are entered by your unit’s timekeeper in the calendar view of OWLS.

There are various codes used for work and leave entry. If you are unsure what a code stands for, please review the chart in the Making Calendar Entries page.

Schedule/FTE/Service Period

An employee’s work schedule, FTE, and service period are displayed through this tab.

Balances

The employee’s monthly leave accruals, use, and balances of paid leave are displayed through the Balances tab. Clicking on a month allows you to view the calendar entries for that month.

From this screen you are able to create a printable yearly summary.

Profile

An employee’s anniversary date, UW hire date, annual leave accrual month, months of leave without pay, probationary or trial period dates, months of prior service credit, and name of supervisor(s) are displayed through this tab.

ACT

Because administrator access is read-only, any errors, discrepancies, or questions about an employee’s OWLS record should be directed to your unit’s timekeeper.

Administrators have the ability to view employee records and perform the following actions: