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POD Policies & Procedures

Eligibility to Attend Courses

Professional & Organizational Development's classes are designed for employees of the University of Washington. All UW faculty and staff may register for POD programs, courses, webinars, and events. This includes employees of UW Seattle, UW Tacoma, UW Bothell, UWMC, HMC, and UW employees at other locations (Children's Hospital, Fred Hutchinson Cancer Research Center, the VA, etc.).

Non-UW Eligibility Requirements and Restrictions:

Non-UW employees may be enrolled in select quarterly courses, webinars, seminars, and workshops on a space-available basis. Registration from non-UW employees will be accepted no sooner than four weeks prior to the start of a course.

Classes covering fiscal procedures, human resources administration, and other material that relies on access to UW systems are not open to non-UW employees. In addition, non-UW employees cannot receive POD certificates.

Non-UW employees will be charged the listed fee plus 15.6% per course due to institutional overhead. See Fees & Payment section for details.

Registration for POD courses and webinars requires a UW NetID, available through POD. If you are not affiliated with the UW, please contact our office for instructions (phone 206-543-1957 or email pod@uw.edu).

Release Time Policy for UW Employees

Under the UW Release Time Policy, UW employees may be provided with release time necessary to participate in training programs that assist employees in learning new job skills, improving job performance, and increasing promotional opportunities.

Registration Links

If you're a UW employee paying with a UW budget or a credit card, you can register online via our course catalog.

If you're a UW employee paying by cash or check, you must complete a registration form and return it to POD. Please see instructions on the form.

Waiting Lists

You are automatically placed on the waiting list if a course or webinar is full when we receive your registration, except if you are paying by credit card. Those paying by credit card must use a UW budget number to be placed on the waiting list. You will be notified before the course starts if space becomes available. Many courses and webinars fill quickly; we encourage you to register as early as possible.

Fees & Payment

Fees vary according to the course. In general:

Refunds & Withdrawals

Refunds will not be issued due to lack of confirmation! Please contact us before the course starts if you have not received email notification and your course starts within the next 5 working days.

If you register for a course or webinar and are unable to attend, you must send a written request for refund to Professional & Organizational Development or email pod@uw.edu. Refunds will be granted under the following circumstances:

Exception: In the event of an illness or family emergency that prohibits a participant from attending work and from attending class, a 50% refund will be granted if requested as follows: The participant's supervisor must send an email to pod@uw.edu within seven days of the final class session, requesting a refund and verifying the participant's illness or family emergency. Please note that this exception does not include webinars.

Events, workshops, seminars, and a limited number of quarterly courses will have a different refund amount and policy. Please see the course description and/or confirmation email for these exceptions, or call Professional & Organizational Development at 206-543-1957.

Substitutions

If you register for a course and are unable to attend, you may request to send someone from your department in your place at no additional fee. Email pod@uw.edu with your substitution request; provide your name and UW NetID and the name and UW NetID of the substitute. Substitutions are permitted at any time prior to the first day of the course. NOTE: Substitutions are for the same course only. Some courses are exempt from substitutions. Contact Professional & Organizational Development (phone 206-543-1957 or email pod@uw.edu) for more information.

If you register for a webinar and are unable to attend, you may forward your login information (which is included in your confirmation) to a colleague from your department. Please note that your unique login identifier may only be used once.

Inclement Weather Policy

Our in-person classes will take place as scheduled unless the UW suspends operations. If the UW is closed for business, classes and events will be canceled and we will try to reschedule them for a later date. POD Webinars will proceed as scheduled. If you are not able to log in to a webinar session due to inclement weather, a recording of the session will be sent to you. No refund will be issued.

Cancellation by Professional & Organizational Development

Most courses have a minimum number of spaces that must be filled before the course can be conducted. If this number is not reached, the course may be canceled, and participants will be notified. A full refund will be issued.

Course Completion and Attendance

Course Completion:
To receive credit for a course, participants must be present in the classroom for at least 80% of the scheduled class time.

Attendance will not be recorded for POD Webinars.

Make-up Sessions and Transfers

No make-up sessions or transfers are allowed for Professional & Organizational Development courses. Please follow guidelines in the Refunds & Withdrawals section.

Course Size

Space availability, room size, and instructional design determine maximum course size.

Auditing

Professional & Organizational Development courses and webinars may not be audited.

PSO Scholarships

The Professional Staff Organization offers limited scholarship support for professional staff. For more information please view the PSO web site.

Certificates & Life/Work Experience

Professional & Organizational Development does not allow individuals to challenge courses or to receive credit toward certificates, courses, or other training programs for skills already developed through life or work experience. POD certificates are only open to current UW employees.

Disability Accomodation

The University of Washington is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation contact the Disability Services Office at least ten days in advance at: 206.543.6450/V, 206.543.6452/TTY, 206.685.7264 (FAX), or e-mail at dso@u.washington.edu

Training Records

Webinars and courses taken through other UW training offices such as Harborview Medical Center, UW Technology, and Environmental Health & Safety are not included in your Professional & Organizational Development record.

Your training history from Summer 2004 to the present can be accessed here. This record includes Professional & Organizational Development courses only.

We recommend that training records be kept in employee or departmental files and updated by individuals as additional courses are completed.

Locations & Directions

Our main training facility is in Roosevelt Commons. For directions to the course location listed on your confirmation email, please see a UW Campus Map.

We use many locations across campus for our courses, so please check your confirmation email for details. If the course you registered for begins in the next few days, and you have not received a confirmation email with location information, please call Professional & Organizational Development at 206-543-1957.

POD courses and events are at UW Seattle campus locations unless otherwise indicated on the confirmation email.

Course Times

Course times may change occasionally. Please read your confirmation carefully for any changes. If a course location is changed, Professional & Organizational Development will notify all registered participants before the course start date, and will send out new confirmation emails.

Registration Confirmation

Completed registrations and payments for courses, webinars, and programs are accepted on a first-come, first-registered basis. Registering online is the fastest way to attempt to secure a space in a course; the online registration system informs you immediately if you have been enrolled in, or placed on the waitlist for, a course or webinar. If you register via a paper form, sending the registration form does not guarantee you a space, as the course, webinar, or event may be full by the time your registration form is received and processed. If a course or webinar fills before we process your registration, an email notice will be sent to you and you will be placed on a waiting list for the next available space.

If space is available, a confirmation of your registration will be emailed to you with course and location information. No refunds will be issued due to lack of confirmation! Contact Professional & Organizational Development if you have not received an email confirmation and your course or webinar starts in the next five working days.

Parking

Parking and other related expenses are the responsibility of the participant. There is no participant parking at Roosevelt Commons. If you have a UW Parking Permit, you may use your regular parking location while you attend a training session, or you may stop at any gatehouse and request an out-of-area permit to park closer to the training location. If you have a UW Permit you may park in any unrestricted UW parking area after 4 p.m. without first stopping at a gatehouse. All other attendees must stop at a gatehouse to purchase a UW parking permit, utilize pay-on-entry parking options, ride the bus or walk (see the Parking Services and U-PASS websites for more information), or park in other U-District public parking lots or spaces.

To request disability parking accommodations, email pod@uw.edu or call the POD office at 206-543-1957.