Leave & Holidays
Regular UW classified and professional staff are eligible for a variety
of types of leave consistent with the provisions of their employment
program and University Policy. The following is a brief, general
overview of certain leave provisions.
Professional staff should review the leave
provisions of the Professional
Staff Program. Employees covered by a union contract should review the
leave provisions of
the contract that covers their employment. If you are uncertain whether
you are covered by a union contract or which contract applies to your employment,
talk with your supervisor or departmental administrator.
If you have prior UW service or other Washington State service, complete
the Request
For Crediting of Previous Washington State Employment.
The Time and Leave web pages contain
detailed information about leave use.
Leave
Leave Accrual
- Employees must be on paid status the working day before a holiday
in order to receive pay for that holiday.
- All leave accrues at the end of the month in which it is earned
and cannot be used before it is accrued.
- If an employee works less than full time, leave accrual is prorated
according to the employee's percent time.
- Each department has its own leave approval requirements. Talk
with your supervisor regarding your work group's protocol for
arranging leave.
- Annual/Vacation Leave
- All regular full and part-time staff accrue vacation
leave. The amount of vacation leave accrued increases based
on length of service, up to an established maximum. Classified
staff accrue vacation from their date of hire but must complete
six months of employment before vacation leave can be used. Professional
staff may use vacation after completing one month of employment
with the university.
- Sick Leave
- Full time employees earn eight hours of sick leave per month.
When using sick leave it is essential to follow department procedures
for absence notification.
- Bereavement Leave
- Employees are granted one day of bereavement leave for death
of an immediate family or household member. Additional days to
a total of three may be granted based on individual circumstances.
- Civil Duty Leave
- Employees are granted leave with pay to serve on jury duty, when
subpoenaed as a trial witness, or to exercise other subpoenaed
civil duties.
Employees on civil duty leave may retain compensation received
for such service.
- Disability Leave
- Disability leave is granted for a reasonable period when an
employee is precluded from working because of a disability. See
the University's Disability
Leave and Reasonable
Accommodation web pages.
- Education Leave
- A leave of absence without pay may be granted for educational
leave for the duration of attendance in the educational program.
- Family and Medical Leave Act
- Each calendar year, eligible employees are entitled to up to
12 weeks of leave for an FMLA-defined serious health condition,
a parent’s,
spouse’s, or child’s serious health condition, or for
parental leave following the birth of the child or following
the placement of an adoptive or foster child. See the Family
Medical Leave and Family Care Leave web pages.
- Military Leave
- Military leave is granted in accordance with
state and federal law. See the Military
Leave web page for your employment category.
- Parental Leave
- Parental leave is granted for the purpose of bonding with a
natural newborn, adoptive or foster child. The leave may be a
combination of vacation, compensatory and unpaid leave. See Human Resources'
Life Events web pages.
Holidays
The university’s holiday schedule provides
10 days leave with pay.
Personal Holiday
In addition to the 10 scheduled holidays, each staff employee who
has been continuously employed by the UW
for more than four months is entitled to select one personal
holiday per calendar year.
The personal holiday must be used during the year in which it is earned or it
is lost.
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