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Faculty Grants Management Materials

Electronic Materials for the FGM General Workshop

Section 1: Resources

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  • Departmental contacts
  • Grants-management related training classes
  • Grants management discussion group (QRAM)
  • Monitoring budget activity online
  • Executive orders covering employee responsibilities

Section 2: Office of Sponsored Programs (OSP)

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  • Pre-award information
  • Processes for proposals and awards
  • Request for approval of grant or contract application
  • System to Administer Grants Electronically (SAGE)
  • Grant Information Memoranda (GIMs)
  • Related web pages
  • Related OMB circulars

Section 3: Recurring Audit Issues

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  • Overview of audit coverage
  • Services provided by Internal Audit
  • Dealing with external auditors
  • Whistleblower legislation
  • Common audit findings

Section 4: Grant and Contract Accounting

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  • Post-award process
  • Compliance
  • Direct and indirect costs
  • Program income agreements
  • Cost sharing
  • Faculty effort certification
  • Change in level of effort
  • Resources and quick reference for PIs
  • Related GIMs

Section 5: Gift Processing

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  • Gift acceptance process and guidelines
  • Expenditure of gift funds
  • Related forms and GIMs

Section 6: Purchasing

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  • Regulations for purchased goods and services
  • Dollar limitations
  • Single source guidelines
  • Considerations for bidding