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Job Code Selection FAQ

When creating an employment requisition, you are asked to identify the proper job code for your particular position. In the classified compensation plan there is often more than one job code listed for particular specification, and you may not be sure which job code is the correct one to use. A specification can have multiple job codes when that specification is used for positions more than one bargaining unit, and/or for positions covered by civil service rules. This resource had been developed to help you identify the correct job code for the monthly paid position for which you are recruiting.

I am creating a replacement UWHIRES requisition with no class change proposed, what job code do I select?
Check the OPUS record of the current/previous incumbent, and select the same job code assigned to the position. Your Employment Specialist will confirm the job code selection during recruitment.
I am filling a position at Harborview Medical Center how do I determine the correct job code for the position?
Harborview has two union bargaining units: SEIU 1199NW and WFSE-HMC. If the appointing department is Harborview Medical Center, and you can select a job code for the job title you are seeking that is represented by SEIU 1199NW or WFSE – HMC, select that job code. There a some positions, like pharmacists, that are not in a bargaining unit and so there is only one job code for you to chose from. Your Employment Specialist will confirm the job code selection during the recruitment process.
Can units other than Harborview Medical Center use a job code assigned to the SEIU 1199NW or WFSE-HMC bargaining units?
No. SEIU 1199NW and WFSE-HMC only represent HMC employees and other units can not use job codes assigned to those bargaining units.
The job title I am recruiting for has two job codes, one assigned to a SEIU Local 925 bargaining unit and one in a different group, e.g. classified non-union or a different bargaining unit.. Which job code should I choose?
If you have a choice between a job code that is represented by SEIU Local 925 or a different representative group, the SEIU Local 925 job code is the right choice, however to be sure, you can contact your Employment Specialist.
If I know that the position I am recruiting for has the same job title as another position my organization, can I use the same job code for my position as is assigned to the other position?
Yes. Your Employment Specialist will confirm the job code selection during the recruitment process.
The position I am recruiting for is at Bothell, Tacoma or Friday Harbor, and I have a choice between a WFSE and a classified non-union job code, which one do I use?
Select the Classified Non-Union job code unless the job class is a skilled trades position represented by WFSE. In that case, select the WFSE – Skilled Trades job code.
If the position I am recruiting for is at Harborview or in the Libraries, do I use a WFSE-Campuswide job code?
No. WFSE covered positions at Harborview and the Libraries are represented by specific WFSE bargaining units that have their own job code assignments. If you are at Harborview, select a WFSE – HMC job code. If you are in the Libraries, select a WFSE – Libraries job code. If the job title is not represented by WFSE – HMC or WFSE – Libraries, do not select a WFSE – Campuswide job code. If you are unsure of the job code to select, contact your Employment Specialist for assistance.
I have read the FAQs and reviewed the Classified Staff Compensation Plan and I don’t know what job code to select. Who can I contact for assistance?
Contact your Employment Specialist for help in selecting a job code. You can find out who your Employment Specialist is on the service team assignments web page. You can also contact the Compensation Office at 206-543-9404.
How can an employee determine his/her current job code?
Through Employee Self-Service (ESS)
How are bargaining unit job code assignments made?
The labor relations office is responsible for ensuring that positions are assigned to the proper bargaining unit.