Job Code Selection FAQ
When creating an employment requisition, you are asked to identify the proper job code for your particular position. In the classified compensation plan there is often more than one job code listed for particular specification, and you may not be sure which job code is the correct one to use. A specification can have multiple job codes when that specification is used for positions more than one bargaining unit, and/or for positions covered by civil service rules. This resource had been developed to help you identify the correct job code for the monthly paid position for which you are recruiting.
- I am creating a replacement UWHIRES requisition with no class change proposed, what job code do I select?
- Check the OPUS record of the current/previous incumbent, and select
the same job code assigned to the position. Your Employment
Specialist will confirm the job code selection during recruitment.
- I am filling a position at Harborview Medical Center how do I determine the correct job code for the position?
- Harborview has two union bargaining units: SEIU 1199NW and WFSE-HMC. If the appointing department is Harborview Medical Center,
and you can select a job code for the job title you are seeking that is
represented by SEIU 1199NW or WFSE – HMC, select that job code. There a some positions, like pharmacists, that are not in a bargaining unit and so there is only one job code for you to chose from. Your Employment Specialist will confirm the job code selection
during the recruitment process.
- Can units other than Harborview Medical Center use a job code assigned to the SEIU 1199NW or WFSE-HMC bargaining units?
- No. SEIU 1199NW and WFSE-HMC only represent HMC employees
and other units can not use job codes assigned to those bargaining units.
- The job title I am recruiting for has
two job codes, one assigned to a SEIU Local 925 bargaining unit and one in a different
group, e.g. classified non-union or a different bargaining unit.. Which job code should I choose?
- If you have a choice between a job code that
is represented by SEIU Local 925 or a different representative group,
the SEIU Local 925 job code is the right choice, however to be sure, you can contact your Employment Specialist.
- If I know that the position I am recruiting
for has the same job title as another position my organization,
can I use the same job code for my position as is assigned to the other position?
- Yes. Your Employment Specialist will confirm the job code
selection during the recruitment process.
- The position I am recruiting for is
at Bothell, Tacoma or Friday Harbor, and I have a choice between a WFSE
and a classified non-union job code, which one do I use?
- Select the Classified
Non-Union job code unless the job class is a skilled trades position represented
by WFSE. In that case, select the WFSE –
Skilled Trades job code.
- If the position I am recruiting for is
at Harborview or in the Libraries, do I use a WFSE-Campuswide job
- No. WFSE covered positions at Harborview and the Libraries
are represented by specific WFSE bargaining units that have their own job code assignments. If
you are at Harborview, select a WFSE – HMC job code. If you are
in the Libraries, select a WFSE – Libraries job code. If the job
title is not represented by WFSE – HMC or WFSE – Libraries,
do not select a WFSE – Campuswide job code. If you are unsure of the job code to select, contact your Employment Specialist for assistance.
- I have read the FAQs and reviewed
the Classified Staff Compensation Plan and I don’t know what job
code to select. Who can I contact for assistance?
- Contact your Employment Specialist for help in selecting
a job code. You can find out who your Employment Specialist is on the service team assignments web page.
You can also contact the Compensation Office
- How can an employee determine his/her
current job code?
- Through Employee Self-Service (ESS)
- How are bargaining unit job code assignments made?
- The labor relations office is responsible for ensuring that positions are assigned to the proper bargaining unit.