UNIVERSITY OF WASHINGTON

Specification for Class

ORDER SERVICE COORDINATOR

UW CODE AND REPRESENTATIVE GROUP

8672 (WFSE HMC)

CLASS SERIES CONCEPT

Perform technical duties related to purchasing/inventory functions supporting institutional or major subdivision(s) audited stores accounts. At institutions with central receiving functions, duties may include responsibilities related to materials distribution. Duties are performed within delegated purchasing authority from the institutional purchasing official. This series is distinguished from the Purchasing Assistant by the presence of inventory control duties and from the Buyer series by the absence of professional buying duties related to services and equipment, solicitation of formal sealed bids, and award and administration of contracts of unlimited dollar value.

BASIC FUNCTION

Perform technical duties related to purchasing/inventory functions such as: replenish stocked items from existing contracts; initiate and purchase inventory and non-stocked supplies within delegated purchasing authority and perform inventory control duties.

DISTINGUISHING CHARACTERISTICS

Under general supervision, perform technical purchasing duties such as replenishing stocked items from existing contracts, purchasing inventory, and non-stocked supplies within delegated purchasing authority. Perform inventory control duties such as evaluating and setting reorder points for stock. Advise customers on product specifications and develop requirements for non-stocked items.

TYPICAL WORK

Determine inventory levels, modify established quantities, review and adjust reorder points to maintain appropriate inventory levels;

Within prescribed purchasing authority and limits identify sources of supply, research pricing and terms;

Place order with vendors for materials within delegated purchasing authority, verify specifications, evaluate quotations, modify orders based on quantity discounts; communicate with vendors to ensure delivery requirements are met;

Research purchasing history and directory of vendors for applicable sources;

Advise customers on stock specifications, develop requirements for non-stocked items;

Check accuracy of orders, verify for proper authorization, suitability of quantity ordered, appropriate completion of forms;

Record vendor discrepancies and deviations from contract requirements; seek vendor adjustments;

Maintain master files, input changes to system, add new items to existing files;

Perform related duties as required.

MINIMUM QUALIFICATIONS - UW Contract Classified

High school graduation or GED AND two years of experience in inventory control or equivalent. One year of college course work may be substituted for one year of work experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

New Class: 7-12-73
Revise Class/Title: 1-18-88
Revise MQ: 7-2-90
CSR Class Conversion (mc): 06-01-05