Skip navigation - Jump to main content

UW/WSNA UWMC RN Contract (Effective 7/1/13 - 6/30/15)
Article 7 - Hours of Work and Overtime

7.1 Work Shift.
The normal work shift shall consist of eight (8) hours work to be completed within eight and one-half (8 ½) consecutive hours, ten (10) hours to be completed within ten and one-half (10 ½) consecutive hours, or twelve (12) hours to be completed within twelve and one-half (12 ½) consecutive hours.

All work shifts shall include a 30 minute meal period to be taken on the nurse's own time if relieved of his/her duties during this period. Nurses required to remain on duty during their meal period shall be compensated for such time at the overtime rate of pay. The RN's timekeeping record shall contain a payroll code designated: Missed Meal Period.

Except for circumstances allowed in 7.1.1, individual nurses regularly scheduled eight (8) hour shifts may not be scheduled for ten (10) or twelve (12) hours shifts on either a temporary or a permanent basis unless it is mutually agreeable to the individual nurse and manager involved and nurses regularly scheduled for ten (10) or twelve (12) hours shifts may not be scheduled for eight (8) hour shifts on either a temporary or permanent basis unless it is mutually agreeable to the individual nurse and manager involved.

When mutually agreeable to the supervisor and the nurse concerned the work shift may consist of shifts other than eight (8), ten (10) or twelve (12) hours.

7.1.1 Changes in Shift Length.
The Medical Center will endeavor to assign nurses to shifts of their desired length and will attempt to restrict changing a nurse's shift length to those times when such change is mutually agreeable or is determined to be operationally necessary by the Medical Center. If the Medical Center initiates changes in shift length that impact a substantial number of RNs, the Medical Center will provide at least 60 days' notice to the Association and the affected nurses. The Medical Center will be available to meet at least thirty (30) days before the intended change to meet and confer over the effects of the change.

The Medical Center agrees to affirmatively assist any individual RN affected by a change under 7.1.1 to find a comparable position to the RN's current position (same shift and shift length).

Nurses with greater than ten years seniority who are assigned to a unit which changes its length of shift by greater than two (2) hours are entitled to retain their shift length on the same unit. They may need to work at a different time of day to retain shift length. A nurse who accepts a transfer to another unit in this situation would retain full seniority.

Nurses with greater than twenty years seniority who are assigned to a unit which changes it length of shift by greater than two (2) hours are entitled to retain their shift, shift length and unit.

The provisions of 7.1.1 will not be utilized to incrementally change the number of hours in a shift beyond two hours.

7.2 Work Week/Period.
A standard work week for a full-time employee shall consist of forty hours (40) of work within seven (7) days, eighty hours (80) of work within fourteen (14) days. A RN may also choose to work the innovative work period of one hundred sixty (160) hours within a four (4) week period. If a RN chooses to work the one hundred sixty (160) hours within a four (4) week period schedule, the RN will sign the form that is attached to the MOU entitled "One Hundred Sixty Hours in a Four Week Period Innovative Schedule" that is hereby incorporated by reference into this Agreement. A standard work week/period for a part-time employee shall be a pro-rated version of the full-time work week/period based on the employee's FTE.

7.3 Overtime.
Both, the Employer and the Association concur that overtime shall be minimized. The Employer will comply with applicable statutes, including the Washington State law restricting mandatory overtime for nurses. In case overtime is permitted by law, volunteers will be sought first.

Overtime shall be considered in effect if fifteen (15) minutes or more are worked after the end of the scheduled shift and shall be calculated to the nearest thirty (30) minutes. Effective with the implementation of Kronos payroll system, the above paragraph will be replaced with the following: Overtime will be considered in effect if eight (8) minutes or more are worked after the end of the scheduled shift and it will be calculated to the nearest quarter of an hour. For example, if 8 minutes are worked, overtime will be calculated to 15 minutes. If 23 minutes are worked, overtime will be calculated to 30 minutes, etc. The employer may implement a trial period using the eight (8) minute overtime standard in advance of final implementation of the Kronos payroll system.

7.3.1 Advance Approval.
Overtime work must be approved in advance by the Employer.

7.3.2 Overtime Rate.
Overtime work shall be paid at the rate of one and one-half times the nurse's straight time hourly rate. The straight-time hourly rate of pay shall include shift differential.

7.3.3 40 Hours Within 7 Days.
Nurses who work the full-time work week of forty (40) hours within seven (7) consecutive days shall be paid time and one-half (1 ½ X) in excess of the nurse's standard shift in one day (shift must be a minimum of eight (8) hours) and in excess of 40 hours in seven consecutive days.

7.3.4 80 Hours Within 14 Days.
RNs who agree to work eighty (80) hours in a 14-day period shall be paid time and one-half (1 ½ X) in excess of eight (8) hours per day and in excess of eighty (80) hours in fourteen (14) consecutive days.

7.3.5 160 Hours Within 28 Days.
RNs who agree to work the work period of 160 hours of work within twenty eight (28) consecutive days shall be paid time and one-half (1 ½ X) in excess of the nurse's standard shift in one day (shift must be a minimum of eight (8) hours) and in excess of 160 hours of work within twenty eight consecutive days.

7.3.6 Double Time Premium.
Double time premium shall be paid for hours worked in excess of 12 hours. The straight-time hourly rate of pay shall include shift differential.

7.3.7 Time paid for but not worked.
Time paid for but not worked with the exception of holiday and vacation time, shall not count towards the calculation of overtime.

7.3.8 Compensatory Time Off.
The Employer retains the right to grant overtime compensatory time in lieu of monetary payment if requested by the Employee. No more than 40 hours of overtime compensatory time may be accrued at a given time and the time off must be scheduled in accordance with Department guidelines. Use of overtime compensatory time is requested by the Nurse and granted by the Employer at a mutually acceptable time. All premiums and differentials applicable to the work shall be included in the payment for compensatory time off. An employee may, at any time, request payment for accrued compensatory time. The Medical Center pay-off date for overtime compensatory time is June 30th and September 30th for holiday compensatory time. Accrued overtime compensatory time may be retained by the RN or be transferred to the unit to which the RN is transferred or promoted with the concurrence of the Nurse Manager until such time as the annual payoff of compensatory time.

7.4 Work Schedule.
The Employer shall determine and post work and on-call schedules covering a minimum of four weeks, at least 16 days prior to the scheduled period of work. Posted work schedules including on-call assignments may be amended only by mutual agreement at any time between the supervisor and nurse concerned.

7.4.1 Nurses are encouraged to work together to create a schedule (this may include what are referred to as self-scheduling or pattern scheduling). Professionalism, flexibility and team work are key to a successful scheduling program. The goal is for nurses to work together to create a mutually acceptable schedule that meets the scheduling parameters as defined by the Nurse Manager. Departments will maintain procedures that define responsibilities and timeframes for each step within the scheduling process, clarify procedures for scheduling requests (e. g. trades, use of benefit time, professional leave, weekend coverage) and how scheduling conflicts are resolved. The Nurse Manager retains ultimate responsibility for schedule approval.

7.4.2 When mutually agreeable between the nurse manager or designee and the nurse concerned, nurses who request schedule changes may waive premium payments resulting from the requested schedule change. The Employer will not initiate requests for nurses to agree to schedule changes and waive premium payments.

7.5 Weekends.
The Employer will make a good faith effort to schedule all staff nurses to every other weekend off, or to two weekends off out of four successive weekends. Except in emergency situations, all such nurses shall be scheduled as stated above. The employer may schedule a nurse to less than every other weekend.

The weekend shall be defined for first (day) and second (evening) shift personnel as Saturday and Sunday. For third (night) shift personnel, the weekend shall be defined as Friday night and Saturday night.

However, in the event any employee agrees to work on an unscheduled weekend, all time worked on the unscheduled weekend shall be paid at the rate of double time the regular rate of pay. Time worked on the next regularly scheduled weekend shall be at the employee's regular rate of pay.

This section shall not apply to staff nurses who request more frequent weekend duty or who request weekend work on a continuous basis or who trade single or double days on a weekend.

7.6 Shift Rotation.
A scheduled shift rotation is a change of working hours in which a majority of working time occurs in a different shift. For purposes of this section, shifts are defined in section 10.1.

7.6.1 Scheduling and Notice of Shift Rotation.
When the need for required shift rotation is identified prior to the date all schedule requests are due, the schedule deficits shall be posted so volunteers may be sought first. If no one volunteers prior to the date all schedule requests are due, the manager or designee will assign RNs to cover the deficit staffing in accordance with the unit guidelines for coverage. The manager or designee shall provide reasonable notice of the assigned shift rotation to the affected RN.

7.6.2 Limitations on Occurrence of Shift Rotation.
The Employer will limit required shift changes to two (2) per 28-day work schedule with at least fifteen (15) hours off between changes. For example, if an RN is on day shift and rotates to evening shift, this constitutes one of the two allowable shift rotations. When the RN returns to day shift, this constitutes the second of two allowable shift rotations within the 28-day work schedule.

7.7 Double Shifts.
In the event double shifting is necessary, it will occur through mutual agreement between the nurse and supervision.

7.8 Work in Advance of Shift.
When a nurse at the request of the Employer, reports for work in advance of the assigned shift, all hours worked prior to the scheduled shift shall be paid at one and one-half times (1 ½ X) the nurse's regular rate.

7.9 Rest Between Shifts.
Nurses who qualify for rest between shift premium will receive it for eight hours.

Nurses who work twelve hour shifts will qualify to receive rest between shift premium if they do not receive ten and one-half (10-½) hours rest between regularly scheduled shifts. This includes time worked from call back or standby situations. Nurses who work eight (8) or ten (10) hour shifts will receive rest between shift premium if they do not receive twelve (12) hours rest between regularly scheduled shifts.

Nurses who are called back to work, whether or not the nurse was on standby, will qualify for rest between shift premium if the work performed from standby or call back results in the nurse not receiving twelve (12) hours unbroken rest (10-½ hours if the nurse is a twelve (12) hour shift nurse) before the start of the nurse's next regularly scheduled shift.

7.10 Scheduling Extra Shifts.
The Employer will give preference to classified staff over per diem nurses for open shifts that would not result in overtime. Such preference will be in context of the need to schedule per diems to maintain a viable per diem pool and for per diem nurses to remain competent and will be based on the needs of the individual unit.

7.11 Rest Periods/Breaks.
Nurses in the bargaining unit shall be granted a fifteen-minute rest period within each four hour period. Nurses working a twelve-hour shift will receive three rest periods. Each unit will establish guidelines to enable nurses to take their breaks. A nurse who does not receive a break is obligated to bring it to the attention of unit management immediately, or by the end of the shift. A missed rest break not documented in Kronos by the nurse will be considered as taken for purposes of this section.