5.1 Association Membership.
All nurses who are members of the Association at the effective date of this Agreement, and all nurses who voluntarily join the Association during the term of this Agreement must maintain their membership in good standing. Any nurse who is a member of the Association may voluntarily withdraw from the Association by giving written notice to the Association by first class mail postmarked within the two weeks (14 days) prior to the expiration date of this Agreement.
5.1.1 New Hires.
Nurses hired after the effective date of this Agreement shall have thirty (30) days from their date of hire to notify the Association in writing by first class mail of their intention not to join the Association. Such notice must be postmarked during the thirty (30) day period and sent to the Association's offices (575 Andover Park West, Suite 101 Seattle, WA 98188) with a copy sent to the Medical Centers' Human Resources Department (UW Mailbox 356054). In the event the newly hired nurse fails to exercise this option within thirty (30) days, then that nurse shall be required to become and remain an Association member in good standing within sixty (60) days from the date of hire.
5.1.2 Membership in Good Standing.
Maintenance of membership in good standing is defined for purposes of Sections 5.1.1 and 5.1.2 as the timely payment of the current dues uniformly applied to other members of the Association for the class of membership appropriate to the nurse in the bargaining unit. The Association shall notify the Employer in writing of any nurse who has failed to become members or maintain membership in good standing if required by Sections 5.1.1 and 5.1.2. Nurses who fail to comply with these requirements shall be discharged by the Employer within thirty (30) days after receipt of written notice to the Employer from the Association and such discharge will be deemed for just cause.
5.1.3 Dues Deduction.
The Employer shall provide for payroll deduction of Association dues, which are uniformly applied to all members, upon written authorization by the individual nurse. Recognized payroll deduction authorization cards that are submitted to the Employer's Payroll Office by the 15th day of the month shall become effective as of the first day of the same month.
In order to cancel the payroll deduction, the nurse must file a written notice with the Employer's payroll office and the Association thirty (30) calendar days prior to the effective date of the cancellation. Such cancellation shall take effect on the first day of the month following the 30-day period above. Each month the Employer's payroll office will transmit the total deducted amount of dues money to the Association's office together with a list of current members on dues deduction noting any additions or deletions for that month.
5.2 Staff Representative.
After notifying Nursing Administration, the Association's authorized staff representatives shall have access to the Employer's premises where nurses covered by this Agreement are working, excluding patient care areas, for the purpose of investigating grievances and contract compliance. Such visits shall not interfere with or disturb nurses in the performance of their work during working hours and shall not interfere with patient care.
5.3 Association Area Reps/Officers.
The WSNA Local Unit officers and Unit Representatives shall be recognized by the Employer when notified in writing by the Association. Unless otherwise agreed by the Employer, the investigation of grievances and other Association business shall be conducted only during nonworking times, and shall not interfere with the work of other nurses.
Once per month, between the twentieth (20th) of the month and the end of the month, by an Excel spreadsheet attachment to an email, the Employer shall provide the Association with a list of those nurses covered by this Agreement. This list will contain each employee's name, home address, employee identification number, home department, FTE, monthly rate of pay, adjusted hire date, job code, job classification and campus mailbox number.
5.4.1 Separation Report.
Each month, between the twentieth (20th) of the month and the end of the month, the Employer shall provide the Association with a list of all employees covered by this Agreement who were separated during the previous month. The separation report will contain the following: employee identification number, employee name, FTE, monthly rate of pay, adjusted hire date, job code, job classification, home department, effective date, and reason for separation.
5.4.2 Transfers Into the Bargaining Unit and New Hire Report.
Each month, between the 20th of the month and the end of the month, the Employer shall also provide the Association with a list of all employees who are newly hired into the bargaining unit and/or who transferred from non-bargaining unit position to positions covered by the Agreement. The report will include the following: employee identification number, employee name, FTE, monthly rate of pay, campus mailbox number, and date of hire.
5.5 Contract Distribution.
The Employer shall provide a copy of this Agreement for each nurse in the bargaining unit either in print form or by electronic copy. The term "printing" as used in Article 5 refers to printing or electronic copy. Printing of the Agreement shall be performed by UWMC on campus. Printing will be completed sufficiently ahead of time so that the bargaining unit will receive copies of the new contract within one week of expiration of the prior contract. The costs of printing labor contracts will be shared equally between the parties.
5.6 Bulletin Boards.
Bulletin boards in prominent locations shall be made available and designated for use by the Association for the posting of notices and information pertaining to official business of the Association and its local unit. In addition, a letter size (8 ½ X 11) space will be made available in the lounge of every unit. If a unit does not have a lounge the unit manager will identify a location. No material shall be posted without the signature of a recognized officer of the local unit. If it is established that adequate space is not available at a convenient location, the Association may provide for and have installed an additional bulletin board at its own expense, provided the size and location of said bulletin board shall be mutually agreeable to the Association Representative and the Employer.
5.7 Meeting Facilities.
The Association shall be permitted to use designated Medical Center facilities for meetings of the local unit, with or without Association staff present, provided sufficient advance notice is given to the Employer and space is available on the date requested. Such meetings shall be for professional purposes and shall be held during the nurses' own free time.
5.8 Storage Space.
Secure storage space shall be made available for the use of the local unit for the storage of a rolling cart.
5.9 Orientation for New Nurses.
Nursing Administration agrees to continue its past practices during departmental staff nurse orientation at the University of Washington Medical Center of distributing the collective bargaining agreement. UWMC will provide proof of distribution to and receipt of the contract by all nurses hired into the bargaining unit. UWMC will provide such proof to WSNA upon the request of WSNA. There will be a fifteen-minute period designated for the local nurses, unit officer or employee designee to introduce the new nurses to the collective bargaining agreement and to make available WSNA material. The time designated for the 15-minute introduction will be communicated to the local unit officer or designee in advance of the orientation.
At the time of the new employee orientation the nurse will be given information regarding all wages and benefits available to them, including their placement on the wage schedule. In addition, nurses will be given all information (including enrollment forms) as approved by the State Employees Benefits Board, concerning medical, dental, vision, accident and long-term disability insurances, the retirement plan, and Health Maintenance Organization alternatives.