6.1 The Employer recognizes the right of the Association to designate up to four representatives who shall be permitted to represent bargaining unit employees. The Association will inform the Office of Labor Relations of the representatives' names.
6.2 Paid release time for the designated representatives will be provided for representing employees at grievance meetings attended by both parties and for participating in Joint Labor/Management Committee meetings. When designated representatives are granted paid release time they shall experience no loss in pay, however such time shall not be construed as work time and overtime will not be paid when meetings extend beyond the employee's regular work hours. Paid release time shall be granted by supervision following a request but in consideration of any job responsibilities. If permission for time off cannot be immediately granted, the supervisor will arrange for time off at the earliest reasonable time thereafter.
6.3 The Association shall prevail upon all employees in the bargaining unit and especially Association representatives, to make a diligent and serious attempt to resolve complaints at the lowest possible level. The Employer, likewise, shall prevail upon its supervisory personnel to cooperate fully with the Association representatives in the speedy resolution of any grievances that may arise.
6.4 Bulletin Boards. The Employer shall designate a bulletin board for use by the Association for the posting of notices relating to official Association business and provide space for that purpose.
6.5 Association Access. Association business such as investigating grievances and other legitimate routine matters may be conducted on Police Department premises provided that such business does not interfere with Police Department operations. The Employer shall provide reasonable access to Department premises to authorized Association representatives for the purpose of handling grievances and other legitimate Association business provided that such access does not interfere with the work and duties of Association employee representatives or of other on-duty employees. Scheduled Association meetings may be held in Police Department facilities provided that such meetings do not interfere with Police Department operations and are approved in advance by the Police Chief.
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