5.1 In accordance with the Public Employment Relations Commission's Certification, issued October 3, 2011, the Employer recognizes the Union as the sole and exclusive bargaining representative for all full-time and regular part-time Police Officers of the University of Washington; see, University of Washington, Decision 11185 (PSRA, 2011). This Agreement covers the employees in the bargaining unit and the work performed by such employees.
5.2 The Employer shall provide for payroll deduction of uniform union dues or fees for employees upon written authorization by the individual employee. Recognized payroll deduction authorization cards which are submitted to the Employer's Payroll Office by the 15th day of the month will be processed for the payday on the 25th of that month. Notification received after the 15th day of the month and by the last day of the month will be processed for the payday on the 10th of the following month.
5.3 In order to cancel payroll deduction of Union dues, fees, initiation fees, or assessments, it is the sole responsibility of the employee to file written notice with the Employer's Payroll Office and also to file written notice with the Union thirty (30) days prior to the effective date of such cancellation. However, the cancellation may cause the employee to be terminated. An employee leaving paid status should notify the Union and receive a withdrawal card for the duration of absence from paid status and/or the bargaining unit.
5.4 Once each month the Employer's Payroll Office will transmit the total deducted amount of dues, fees, initiation fees, and assessments to the Union's office. Twice each month the Employer will electronically transmit a list of current members on Union dues deduction, gross straight-time pay, and any additions and deletions for that month.
5.5 Twice each month, the Employer shall submit to the Union a report containing the following data in electronic format, if maintained by the Employer, for all employees in the bargaining unit, for all employees who enter or leave the bargaining unit, and for all employees who stop or start deductions:
The Union will maintain the confidentiality of all employee-mailing addresses.
5.6 As a condition of employment, all employees included in the bargaining unit are required to pay to the Union regular dues, a representation fee or a non association fee, and initiation fee within thirty calendar days of the beginning of their employment. A copy of the collective bargaining agreement will be made available online to all bargaining unit employees. The Employer and the Union are responsible for their own reproduction costs. The Union would be responsible for any printed contracts for their members.
Failure of an employee to abide by the aforementioned provision of this Article shall constitute cause for discharge; however, the Employer has no duty to act until the Union makes an appropriate written request for discharge and verifies (by forwarding a copy of the written notice to the Employer) that the employee received written notification from the Union of the delinquency, including the amount owing, method of calculation, if appropriate, and that non-payment will result in discharge by the Employer.
5.7 The Union will indemnify and hold the Employer harmless from all claims, demands, suits, or other forms of liability that may arise against the Employer for actions taken by the Employer under this Article, including any issues related to the deduction of dues and fees. In all such cases, the Employer's reasonable attorney fees will be paid by the Union.
5.8 There will be no discrimination against any employee because of lawful Union membership activity or status, or non-membership activity or status.
5.9 The Employer agrees to deduct from the wages of any employee who is a member of the Union a Teamsters Legal Defense Fund deduction, as provided for in a written authorization. Such authorization must be executed by the employee and may be revoked by the employee at any time by giving written notice to both the Employer's Payroll Office and the Union. Notification received by the 15th day of the month will be processed for the payday on the 25th of that month. Notification received after the 15th day of the month and by the last day of the month will be processed for the payday on the 10th of the following month. The Employer agrees to remit any deductions made pursuant to this provision to the Union together with a report showing:
The parties agree this Section satisfies the Employer's obligations and provides for the deduction authorized under RCW 41.04.230(6).
5.10 When UWPD new employee orientation meetings are held, the Union will be allowed thirty (30) minutes of presentation time to speak to the employee(s) on matters concerning the rights of employees, responsibilities of the Union, and services available to the membership. The Union Business Representative will be notified of all new employee orientation meetings, and such notice will be provided no later than fourteen (14) calendar days prior to the presentation date. In the absence of a Business Representative, a Union Shop Steward may conduct the presentation without a loss in compensation; provided, the presentation time will not be considered as "time worked" for the purposes of overtime.