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SEIU 925 Contract (Effective 7/1/13 - 6/30/15)

Contract Consolidation
Neither party will be bound by typographical errors, grammatical errors, or other instances of unintended error in this contract. Furthermore, the parties agree that any unintended changes to the contract language as a result of contract consolidation will not create new legal rights or responsibilities outside of the parties' specific intent. The parties reserve the right to correct any such mistakes or omissions by mutual agreement at any point during the life of the contract in order to preserve the original intent of the language.

Appendix VII - Side Letters

Side Letter A - University Budget Committee

July 1, 2007

Ms. Kim Cook, President
SEIU Local 925
3647 Stone Way N.
Seattle, WA 98103

Dear Ms. Cook:

It is my understanding that during contract negotiations, the Union has expressed an interest in having access to the University Budget Committee (UBC) in order to provide input on budget decisions affecting bargaining unit members.

The Executive Vice President has been requested by the University Budget Committee to provide summary information to a number of groups and organizations having an interest in budget decisions, which may affect staff employees. In this regard, the Executive Vice President has in the past met with your Union's Policy Board, and it would be my intent to do so in the future at your request.

Further, in the event the University is required by external mandate to reduce its budget during the term of a biennium, this office will provide the Union with a copy of any budget reduction plan developed by the UBC and solicit your comments regarding the plan prior to its submission to the Regents for their review and action.


Side Letter B - Kronos

July 1, 2009

Ms. Kim Cook, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Cook:

The University has the right to implement the "Kronos" timekeeping system sometime during the life of the Agreement. The University will notify the Union at least 60 days in advance and agrees to consult with the Union over implementation issues.


Side Letter C - Professional Staff Exemptions

July 1, 2009

Ms. Kim Cook, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Cook:

The Union agrees to an expedited review of any future proposals for professional staff exemptions as follows:

  1. The University will make reallocations based on application of the professional staff exemption criteria set forth in RCW 41.06.070 (including any permanent and substantive change in the duties, responsibilities, or qualifications of the position).
  2. The Union and the University agree to a procedure that includes the provision of information by the University and a meeting with the Union to discuss and resolve issues regarding the transfer of work from the bargaining unit within four (4) weeks of the University's initial notice to the union for a proposed professional staff exemption.
  3. All negotiations regarding transfer of any work from the bargaining unit shall be concluded by the meeting described above, unless both parties agree to an extension.
  4. Disputes regarding professional staff exemptions shall be resolved by the classification review hearing officer in Article 14 of the collective bargaining agreement. The Hearing Officer shall make his/her decision based on the criteria outlined in paragraph one (1) above. If the employee appeals the exemption determination in any other forum the Union cannot pursue the determination through the process outlined in Article 14.

Joint Union Management Committee - The University and SEIU Local 925 have a shared interest in meeting to discuss the current framework in which University staff are reallocated from the bargaining unit to professional staff positions.

During the terms of the Agreement, the parties will work in good faith to mutually agree upon a framework that is more consistent with the interests of both parties.


Side Letter D - Representation

July 1, 2013

Karen Hart, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Hart:

The University agrees not to oppose the Union's effort to add to the bargaining unit. The University will reply to Public Employment Relations Commission (PERC) requests for information within PERC's prescribed timeline. The University will also agree to any PERC hearing date within four (4) weeks of the filing of any petition. The parties can mutually agree to the extension of these deadlines.


Side Letter E - Regular Temporary Employees

July 1, 2009

Ms. Kim Cook, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Cook:

In addition to the language contained in Appendix VI - Regular Temporary Employees, the parties agree to the following:

After initial inclusion in a Local 925 bargaining unit, an employee will continue to be included in the bargaining unit in subsequent years if the 350 hour threshold was met in the previous year.

The University will give a Union-provided "Welcome Letter" and a Union-provided payroll deduction form to each member of the bargaining unit as they cross the 350-hour threshold.

The Union and the University agree that an employee signature on a Union Payroll Deduction form is valid from year to year as long as a regular temporary employee remains in the bargaining unit.


Side Letter F - Regular Temporary Harborview Medical Center Interpreters

Applicable only to University-wide Nonsupervisory bargaining unit

July 1, 2009

Ms. Kim Cook, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Cook:

The University will call hourly medical interpreters for in-person interpretation before calling an outside agency for in-person interpretation.


Side Letter G - SEIU Local 925/1199NW Identical Titles

July 1, 2013

Karen Hart, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Hart:

The parties agree that the following Local 925-represented employees at UW Medical Center in identical job classifications to those in bargaining units represented by SEIU District 1199NW at Harborview Medical Center shall receive the equivalent salary adjustments, market adjustments and premium pay rates agreed upon between the University and SEIU District 1199NW for those job classifications at Harborview Medical Center for the 2013 - 2015 agreement.

Job Code Job Classification
8155 Respiratory Care Practitioner
8156 Respiratory Care Lead
8312 Anesthesiology Tech 2
8345 Diagnostic Medical Sonographer
8346 Diagnostic Medical Sonographer Lead
8348 Diagnostic Medical Sonographer Specialist
8412 Nuclear Medical Technologist Lead
8415 Nuclear Medical Technologist 1
8416 Nuclear Medical Technologist 2
8271 Imaging Technologist 1
8272 Imaging Technologist 2
8273 Imaging Technologist Computed Tomography
8274 Imaging Technologist Angiography
8275 Imaging Technologist Magnetic Resonance Imaging
8276 Imaging Tech Lead
8277 Imaging Technologist - Mammography
8112 Social Work Assistant 2

Further, the parties agree to the following:

The SEIU 925 Nuclear Medicine PET Technologist (8405), Imagining Technologist - Educ/QA (8278), Respiratory Care Specialist (8151), and Respiratory Care Assistant (8153) job classifications are within one of the following job classification series: Nuclear Medicine Technologist, Imaging Technologist or Respiratory Care.

For the purpose of maintaining salary alignment within these class series, the above-named job classifications shall be placed on the like title pay tables and shall receive salary adjustments, market adjustments and premium pay rates equivalent to those agreed upon by the University and SEIU District 1199NW for the Nuclear Medicine, Imaging and Respiratory Care class series.

The positions in the SEIU 925 Cardiac Sonographer series listed below will receive only the equivalent base wage market adjustments agreed upon by the University and SEIU District 1199NW for the Diagnostic Medical Sonographer class series. The agreed-upon market adjustment will be made within the pay table to which the jobs below are currently assigned. The below job classifications will not be added to the like title pay tables.

Job Code Job Classification
8422 Cardiac Sonographer 1
8423 Cardiac Sonographer 2
8424 Cardiac Sonographer Specialist
8427 Cardiac Sonographer Lead

The positions in the SEIU 925 Pulmonary Function Technologist series listed below will receive only the equivalent base wage market adjustments agreed upon by the University and SEIU District 1199NW for the Respiratory Care class series. The agreed-upon market adjustment will be made within the pay table to which the jobs below are currently assigned. The below job classifications will not be added to the like title pay tables.

Job Code Job Classification
8417 Pulmonary Function Technologist 1
8418 Pulmonary Function Technologist 2
8419 Pulmonary Function Technologist Lead

Side Letter H - Advance Certification/Registration Pay

Applicable only to HealthCare Professional/Laboratory Technical bargaining unit

July 1, 2009

Ms. Kim Cook, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

Dear Ms. Cook:

Certain hospital technical employees certified in a specialty area by a national organization and working in that area of certification shall be paid a premium of seventy-five cents ($. 75) per hour provided the particular certification has been approved by management, and further provided that the employee continues to meet all educational and other requirements to keep the certification current and in good standing. A certified employee is eligible for only one certification premium regardless of other certifications the employee may have. Certified employees will notify their respective supervisor/manager in writing at the time certification is received, providing a copy of the original certification document. Certification pay will be effective the first full pay period after the date documentation is received by the supervisor/manager.

AFFECTED TITLES:

Class Code Job Title
8312 Anesthesiology Technician 2
8345 Diagnostic Medical Sonographer
8346 Diagnostic Medical Sonographer Lead
8348 Diagnostic Medical Sonographer Specialist
8412 Nuclear Medical Technologist Lead
8415 Nuclear Medical Technologist 1
8416 Nuclear Medical Technologist 2
8405 Nuclear Medicine P. E.T. Technologist
8271 Imaging Technologist 1
8272 Imaging Technologist 2
8273 Imaging Technologist Computed Tomo & Mammo
8274 Imaging Technologist Angiography
8275 Imaging Technologist Mag Res Imaging
8276 Imaging Technologist Lead
8277 Imaging Technologist - Mammography
8155 Respiratory Care Practitioner
8156 Respiratory Care Lead

Respiratory Care Practitioners. Effective July 1, 2009 and July 1, 2010, a Respiratory Care Practitioner registered as a Registered Respiratory Therapist (RRT) by the National Board for Respiratory Therapists, a national organization, shall be paid a premium of seventy-five cents ($. 75) and one dollar ($1.00) respectively, provided the certification has been approved by the Respiratory Care Manager or designee. A Respiratory Care Practitioner is eligible for only one certification premium regardless of other certifications the employee may have. Employees registered as a RRT will notify their respective Supervisor/Manager in writing at the time the RRT certification is received, providing a copy of the original certification document. Current staff who do not have the original RRT certification document should provide reasonable proof to validate their RRT status. Certification pay for RRT will be effective the first full pay period after the date documentation/proof is received by the Supervisor/Manager.

Anesthesia Technicians. Effective July 1, 2009 and July 1, 2010, Anesthesia Technicians certified in their specialty area by a national organization and working in that area of certification shall be paid a premium of seventy-five cents ($. 75) and one dollar ($1.00) respectively provided the particular certification has been approved by the Director of Perioperative Services, or designee, and further provided that the employee continues to meet all educational and other requirements to keep the certification current and in good standing. A certified employee is eligible for only one certification premium regardless of other certifications the employee may have. Certified employees will notify their respective Supervisor/Manager in writing at the time certification is received, providing a copy of the original certification document. Certification pay will be effective the first full pay period after the date documentation is received by the Supervisor/Manager.

ImagingTechnologists/Sonographers. Effective July 1, 2009 and July 1, 2010, Imaging Technologists/ Sonographers, certified in a specialty area by a national organization and working in that area of certification shall be paid a premium of seventy-five cents ($. 75) and one dollar ($1.00) respectively provided the particular certification has been approved by the Administrative Director, Radiology, or designee, and further provided that the employee continues to meet all educational and other requirements to keep the certification current and in good standing. A certified employee is eligible for only one certification premium regardless of other certifications the employee may have. Certified employees will notify their respective Supervisor/ Manager in writing at the time certification is received, providing a copy of the original certification document. Certification pay will be effective the first full pay period after the date documentation is received by the Supervisor/Manager.


Side Letter I - Modality Pay

Applicable only to HealthCare Professional/Laboratory Technical bargaining unit

July 1, 2009

Ms. Kim Cook, President
SEIU Local 925
1914 N. 34th Street, Suite 100
Seattle, WA 98103

The parties agree that Modality Pay 1, 2 and 3 shall be expanded to cover the following job titles:

AFFECTED TITLES:

Class Code Job Title
8345 Diagnostic Medical Sonographer
8346 Diagnostic Medical Sonographer Lead
8348 Diagnostic Medical Sonographer Specialist
8412 Nuclear Medical Technologist Lead
8415 Nuclear Medical Technologist 1
8416 Nuclear Medical Technologist 2
8405 Nuclear Medicine P. E.T. Technologist
8271 Imaging Technologist 1
8272 Imaging Technologist 2
8274 Imaging Technologist Angiography
8275 Imaging Technologist Mag Res Imaging
8276 Imaging Technologist Lead

Side Letter J - Consolidation of Collective Bargaining Agreements

The University and the Union agree that a single document containing all of the applicable sections of all of the collective bargaining agreements representing all of the bargaining units certified to that effect is a useful means of stating the respective obligation of the parties.

To that end, the parties agree that a workgroup comprised of representatives from the University and the Union will form upon ratification of these agreements with the sole objective of consolidating all of the material, appendices, and memoranda contained in all of the agreements for the purpose of ease and simplicity into this document.

The workgroup is tasked with completing the compilation to the satisfaction of both parties no later than December 31, 2012.


Memorandum of Understanding between the University of Washington and SEIU Local 925

Classification Study

The University of Washington agrees to pursue the classification study process for the following job classifications:

This study will be undertaken irrespective of the outcome of the master collective bargaining agreement. Targeted completion date, March 31, 2013.

This MOU will remain in effect for the duration of the 2013-2015 CBA (07/01/2013-06/30/2015).


Memorandum of Understanding between the University of Washington and SEIU Local 925

Layoff Seniority "Tiebreaker"

This Memorandum of Understanding (MOU) is with regard to how the parties will determine the seniority layoff order of SEIU Local 925 bargaining unit members whose contract seniority is determined to be identical. This agreement will be used on a case by case basis and is not meant to be precedent setting or a permanent solution. Negotiations for a more permanent solution may be opened by either party at any time.

The parties agree that for the purposes of layoff only, when it is necessary to determine the order of seniority among SEIU Local 925 bargaining unit members whose contract seniority is identical, a random chance method will be employed to select the names of those employees one at a time.

The University shall inform the Union every time this method is necessary and will provide proof of the seniority tie. When selecting among employees whose seniority is identical, SEIU Local 925 may be represented by any individuals it chooses, and will draw the names. The University will be represented by a manager/administrator from the Department involved and a representative from Human Resources.

The first employee selected will be considered the most senior; the last employee selected will be considered the least senior.


Memorandum of Understanding Between SEIU Local 925 and the University of Washington

Transportation Services Video/Audio System

This Memorandum of Understanding is regarding the use of audio and video equipment in the University of Washington Transportation Services office.

  1. It is agreed that the cameras/audio are not for the purpose of evaluation or monitoring of employees. The purpose of the camera/audio is for the security of property and for the protection of employees.
  2. Management shall not use the camera/audio system to monitor work. When video or audio is reviewed in response to an incident, management will have the option to act upon issues revealed in the recording even if they are not central to the initial incident.
  3. Audio shall be recorded in the Sales and Administration area only (including the hearing office).
  4. The system shall not be subject to live monitoring without prior notice to the Union and an opportunity to meet and discuss potential impacts for employees.
  5. If modifications are performed to the cameras or their field of vision, the Union will be informed and allowed to view the modifications.
  6. Management shall maintain a written log of camera/audio system access, including date, time and reason for access, that will be available to the union for review.
  7. If video/audio is downloaded it shall be noted in the log and copies of the footage shall be available for union review.

Memorandum of Understanding Between SEIU Local 925 and the University of Washington

Pay Step Increases

For pay scales B7, BG, BH steps I, J, and L will each be worth 1% more than the previous step effective July 1, 2013.

Effective July 1, 2014, all healthcare pay tables will increase steps N and O by 1% more than the previous step.


Memorandum of Understanding between the University of Washington and SEIU Local 925

Market Adjustments

  1. If, during negotiations for the 2013-2015 biennium, the Employer agrees to more favorable across-the-board salary or general increases (such as; top steps, across-the-board differentials, dead-step fill-ins and so on) for any SEIU 1199 NW or WSNA bargaining unit covered under RCW 41.80, then the Employer will apply such treatment to the SEIU Local 925 salary schedules covered in this agreement.
  2. Between July 2013 and June 2015, the parties will meet at least once every quarter, or more often if requested by either party, to address wage issues based on market rates, recruitment and retention issues, and/or wage compression issues.

This MOU will remain in effect for the duration of the 2013-2015 CBA (07/01/2013-06/30/2015).


Memorandum of Understanding between the University of Washington and SEIU Local 925

Health Care Bargaining Unit Merger

The terms of the 2011 Agreement between the UW and SEIU Local 925 includes the following language:

"The parties further agree that the terms and conditions of the Healthcare Professional/Laboratory Technical collective bargaining agreement will apply to the Polysomnographic and Anatomic Pathology Bargaining Unit..."

The HMC Technical BU does not have its own contract, but instead follows the terms and conditions of the Healthcare Professional/Laboratory Technical contract.

Therefore, the University and the Union agree to merge the two contracts and to work together with PERC to merge the bargaining units.

The HMC Technical bargaining unit currently includes the following job classifications at Harborview Medical Center:

8495 Polysomnographic Technician 1
8496 Polysomnographic Technician 2
8145 Anatomic Pathology Technician Trainee
8146 Anatomic Pathology Technician
8147 Anatomic Pathology Technologist
8200 Clinical Technologist 1
8122 Clinical Autopsy Coordinator

Memorandum of Understanding between the University of Washington and SEIU Local 925

Health Care Technical Titles Bargaining Unit Placement

  1. The parties agree that the following job titles are health care technical titles:
    • Cardiac Technologist, Code 8338
    • Cardiac Technologist Lead, Code 8339
    • Dialysis/Pharesis Technician, Code 8351
    • Dialysis/Pharesis Technician Lead, Code 8354
    • Medical Interpreters 1, Code 8087
    • Medical Interpreter 2, Code 8088
    • Medical Interpreter Caseworker-Cultural Mediator, Code 8089
    • Medical Interpreter, ASL, Code 8096
    • Ophthalmic Technician 1, Code 8432
    • Ophthalmic Technician 2, Code 8433
    • Ophthalmic Technician Lead, Code 8434
  2. The parties agree that these titles were included in the SEIU Local 925 campus-wide non-supervisory bargaining unit through the WPRB processes prior to the creation of the SEIU Local 925 healthcare professional/laboratory technical bargaining unit (healthcare bargaining unit) under PERC.
  3. The parties agree that, as healthcare technical employees, the employees in the above job titles should be included in the healthcare bargaining unit with other healthcare technical employees.
  4. The parties agree that the healthcare bargaining unit described in University of Washington, Decision 11083 (PSRA, 2011) will henceforth include the above-listed job titles, and employees in these titles will be covered by the collective bargaining agreement between the UW and Local 925 applicable to that bargaining unit. In addition, these titles will no longer be included in the Local 925 campus-wide non-supervisory bargaining unit.