MAKING A NOMINATION
Who may be nominated:This award is for University of Washington employees in classified, classified non-union, and professional staff positions who hold a 50% or greater regular appointment and have been employed at the University for a minimum of six months as of the nomination deadline are eligible to be nominated.
What you will be asked: As a nominator, you will be asked to explain how your nominee provides extraordinary service beyond their basic job description and demonstrates the University of Washington values of integrity, diversity, excellence, collaboration, innovation, and respect. You will be also asked to explain how your nominee:
- Provides superior sustained service or a special one-time contribution to the mission of the unit or University;
- Continually contributes to a respectful, diverse, and collaborative work environment;
- Exhibits exceptional resourcefulness, innovation, or creativity, and exemplifies excellence and integrity in workplace relationships, interactions, and decision-making.
Nomination letters need to identify at least three of the above criteria that apply to the nominee.
Who may be nominated: A team may be a formally appointed group or a group of up to eight (8) people who work together on a regular basis. Both project teams and permanent teams may be nominated.
Eligible teams are made up of classified (contract classified and classified non-union), and/or professional staff at UW who hold a 50% or greater regular appointment and have been employed at UW for a minimum of six months as of the nomination deadline.
A team selected to receive the Distinguished Staff Award shares the award equally, and exclusively, among only the team members who have been nominated. For example, a team made up of four people who have been nominated as a four-person team splits the award four ways.
What you will be asked: As a nominator, you will be asked to explain how the team members provide extraordinary service beyond the basic job description and how their work as a team demonstrates the University of Washington values of integrity, diversity, excellence, collaboration, innovation, and respect.
Individual team members must be identified and each individual's contribution must be described. A team may be nominated for:
- An extraordinary accomplishment, demonstrated by the completion of a special work project or activity during the last year, or
- A superior, sustained effort that contributed significantly to the mission of one or more units of the University as a whole.
All University of Washington faculty, staff, and students are welcome to nominate staff members for the Distinguished Staff Award. All nominations are submitted online and the nomination process requires:
- 1 nomination letter (600 word minimum, but no more than 1200 words) and
- 3 support letters (300 word minimum, but no more than 600 words each)
As a nominator, you are responsible for writing the main nomination letter and collecting and submitting the three support letters. You may start, save, and return to your nomination at any time.
Once you have submitted your nomination, you will receive an email with a link that allows you to review your nomination. Your support letter writers will also receive an email asking them to review the letter you've entered on their behalf.
Tips for writing nomination letters:
- Provide concrete examples of the candidate's exceptional performance. Please tell us why this particular employee shines.
- Quote examples of the nominee's outstanding qualities as stated by others.
- Submit letters composed by groups of supporters.
- Solicit many letters and choose the best three to submit.
The most successful nominations provide support letters from more than one constituency. Support letters should come from at least two of these groups:
- other UW-affiliated individuals
Only one nomination can be accepted per employee or team. If more than one nomination is received, the nominators will be asked to consolidate the materials.
Please contact a DSA co-chair if you have difficulty with the online nomination process.
Anne Marie Marshall