FREQUENTLY ASKED QUESTIONS
- Who is eligible for the Distinguished Staff Award?
- University of Washington classified, classified non-union, and professional staff in a 50% or greater regular appointment and employed at UW for a minimum of six months as of the nomination deadline.
- Who is not eligible?
- Faculty (see next question), staff that fall outside the definition in the answer above, and non-UW staff who work for affiliated organizations (Fred Hutchinson, SCCA, Childrens).
- How do I nominate a faculty member, or other staff member?
- Visit the Honors and Awards page to find all awards, including the Distinguished Teaching Award and Excellence in Teaching Award.
- What comprises a complete nomination?
- One nomination letter (600 word minimum, but no more than 1200 words), three support letters (300 word minimum, but no more than 600 words each), and all screens completed online and received by the 5:00 p.m. deadline on December 7, 2012.
- What is the award for Distinguished Staff Award recipients?
- Award recipients receive a cash award of $5,000. A team selected to receive the Distinguished Staff Award shares the award equally, and exclusively, among only the team members who have been nominated. For example, a team made up of four people who have been nominated as a four-person team splits the award four ways.
- Who can nominate a staff member?
- Anyone currently affiliated with the University of Washington—faculty, staff, or student—may nominate a staff member. You do not have to work in the same unit as the nominee or have any particular work relationship/association with him/her.
- Do nominations have to be done online?
- Yes, online nominations are the preferred method for submittal.
- Is there a limit to the number of nominations someone can receive?
- Yes, only one nomination can be submitted per person or team per year. If more than one nomination is received, the nominators will be contacted and asked to consolidate their materials into a single nomination.
- I nominated a staff member last year, but they didn't receive the award. May that person be nominated again?
- Yes, the same individual can be nominated each year. There is no limit to the number of times a staff member can be nominated.
- Can I nominate someone for an individual award if they are also part of a group nomination?
- Yes, a team is considered a separate entity.
- What defines a team?
- A team is a permanent team or a project team. It can be a group that's been formally appointed or a group of up to eight people who work together on a regular basis.
- Can I check with the committee to see if the person I am thinking of nominating has already been nominated by somebody else?
- No, as a practical matter, because most nominations are received in the last week of the nominating period. You should simply proceed with your nomination. We will give you and the other nominator(s) the opportunity to consolidate your materials after the deadline.
- Do letters of support have to be written by University-affiliated persons?
- At least two letters must come from persons currently affiliated with the University. One additional letter may come from someone outside the University.
- How do I submit my support letter for a nomination?
- Email your supporting letter to the nominator. The nominator will need to cut and paste your supporting letter into the online nomination system so a plain text or Word document is best. The online nomination system is unable to accept PDFs or documents that contain images.
- Are extensions to the nomination deadline ever granted?
- We regret that individual extensions are not granted; nominations will be not accepted after 5:00 p.m. on December 7, 2012.
- Who should I contact if I have a question?
- Anne Marie Marshall, DSA Co-Chair
- Mary Mahon, DSA Co-Chair