The Dependent Care Assistance Program (DCAP) allows you to take a pre-tax deduction for eligible dependent care expenses from your pay. You save money because you do not pay income tax on the amount of your deductions. You can use DCAP instead of taking the Child and Dependent Care Credit when you file your tax return. Compare DCAP to the IRS Child and Dependent Care Credit described at the IRS website.
Effective January 1, 2014, Flex-Plan Services, Inc. will be the new DCAP administrator for Public Employees’ Benefits Board (PEBB) members. Current UW employees may enroll in a 2014 account during the open enrollment period, November 1-30, 2013.
Note: ASIFlex will continue to administer 2013 DCAP claims for 2013 participants until March 31, 2014. New hires or current UW employees experiencing a qualifying life event may opt to participate in a 2013 plan, however if they wish to continue through 2014, they must re-enroll with Flex-Plan Services during the open enrollment period (above).
The University sends your DCAP payroll deduction to your DCAP account which is administered by Flex-Plan Services, Inc. our third party administrator. You pay dependent care expenses out of pocket and then you request reimbursement from your DCAP account by submitting a reimbursement claim form to Flex-Plan Services.
You may view your balance and account activity on the Flex-Plan Services web site by going to Account Login. In order to access your account, you will need to create a login and password. You can also access your balance through the mobile application or by calling customer service at 1-800-669-3539.
If you choose to participate in the DCAP program, it is important that you estimate your dependent care expenses for the coming year carefully, and that you obtain reimbursable services by December 31 of the year in which you participate in the program. Any funds that remain in your account for a given year are forfeit to the State of Washington if Flex-Plan Services has not received your reimbursement claim by March 31 of the year after which you incurred eligible expenses.
All UW employees who are eligible for PEBB benefits are also eligible to participate in the DCAP program except:
You may enroll in the DCAP program:
Current plan participants MUST re-enroll in the plan each year in order to continue participation. Open Enrollment is held during the month of November each year prior to January 1 of the following year, the date when the DCAP goes into effect.
New hires who wish to enroll in a DCAP account must do so within 31 days from date of hire. Participation becomes effective the first day of the month following receipt of the properly completed enrollment form.
Current University employees experiencing a qualifying life event may enroll in a DCAP account within 60 days from date of the qualifying event. Participation becomes effective the first day of the month following receipt of the properly completed enrollment form. See qualifying life events.
To qualify as a dependent under the program, an individual must normally be a member of your household, receive more than one-half of his or her total support from you, and fall within the definitions specified below (and in IRS Child and Dependent Care Expenses Publication 503):
DCAP contributions are limited to;
The amount of your contribution cannot be more than either your earned income or your spouse's earned income, whichever is less. Earned income means wages, salaries, tips, and other employee compensation plus net earnings from self-employment.
Using a DCAP account reduces the salary on which your Social Security benefits and any unemployment compensation benefits are calculated.
After enrolling in DCAP, you don't have to wait for cash to accumulate to use your account. The maximum annual amount you plan to contribute is available throughout your period of coverage. Funds are available for those claims incurred after your account is set up.
Here are the ways you can access your DCAP:
It is important to send the proper documentation that substantiates the claim, the IRS requires that the documentation have:
Your provider may also sign the day care claim form instead of providing separate documentation. No further documentation would be required then. DO NOT send the claim form to the UW Benefits Office.
You have the option to have your DCAP reimbursement checks deposited directly into your checking or savings account. Depending on whether you opt for email or written confirmations, you will either receive an email or letter that the claim has been processed. To apply, complete the Direct Deposit form or contact Flex-Plan customer service at 1-800-669-3539.
Upon leave of absence, layoff, or termination of employment, you can no longer participate in DCAP. Only bills for services incurred prior to your leave of absence, layoff, or termination date can be submitted for reimbursement.
|US Mail Address||
UPS or FedEx Address Only
|Flex-Plan Services, Inc.
PO Box 53250
Bellevue, WA 98015-3250
|Flex-Plan Services, Inc.
11400 SE 6th St., Suite 125
Bellevue, WA 98004