Dependent Care Assistance Program (DCAP)
The Dependent Care Assistance Program (DCAP) allows you to take a pre-tax deduction for eligible dependent care expenses from your pay. You save money because you do not pay income tax on the amount of your deductions. You can use DCAP instead of taking the Child and Dependent Care Credit when you file your tax return.
Compare DCAP to the IRS Child and Dependent Care Credit described at the IRS website.
The University sends your DCAP payroll deduction to your DCAP account which is administered by ASIFlex, our third party administrator. You pay dependent care expenses out of pocket and then you request reimbursement from your DCAP account by submitting a reimbursement claim form to ASIFlex.
You can obtain your account balance in either of two ways:
- Call ASIFlex's Customer Service Center: 1-800-659-3035.
- Go to ASIFlex's account website and choose the "Account Detail" button. Enter the Flex PIN that was sent to you with your enrollment confirmation (also included on each periodic statement). If you do not have a PIN call the Customer Service Center: 1-800-659-3035.
If you choose to participate in the DCAP program, it is important that you estimate your dependent care expenses for the coming year carefully, and that you obtain reimbursable services by December 31 of the year in which you participate in the program. Any funds that remain in your account for a given year are forfeit to the State of Washington if ASIFlex has not received your reimbursement claim by March 31 of the year after which you incurred eligible expenses.
All UW employees who are eligible for PEBB benefits are also eligible to participate in the DCAP program except:
- students whose wages are exempt from FICA
- nonresident aliens who receive no U.S.-source earned income
- any married employee whose spouse does not receive wages
You may enroll in the DCAP program:
- Within 31 days of employment if you are a new employee,
- During the annual open enrollment in November each year (for a January 1 effective date), or
- When there is a qualified change in family status such as:
- divorce or legal separation,
- death of a spouse or dependent,
- birth or adoption of a child or addition of a dependent to your household,
- termination of employment of your spouse,
- employment of your previously unemployed spouse, or
- a substantial change in your working hours or in your spouse's working hours.
Current plan participants MUST re-enroll in the plan each year in order to continue participation. Open Enrollment is held during the month of November each year prior to January 1 of the following year, the date when the DCAP goes into effect.
New hires who wish to enroll in a DCAP account must do so within 31 days from date of hire. Participation becomes effective the first day of the month following receipt of the properly completed enrollment form.
Current University employees experiencing a qualifying life event may enroll in a DCAP account within 60 days from date of the qualifying event. Participation becomes effective the first day of the month following receipt of the properly completed enrollment form. See qualifying life events.
To qualify as a dependent under the program, an individual must normally be a member of your household, receive more than one-half of his or her total support from you, and fall within the definitions specified below (and in IRS Child and Dependent Care Expenses Publication 503):
- Your dependent child was
under age 13 when you provided care,
- Your spouse was not able to care for him/herself due to physical or mental disability, and who lived with you for more than half of the year, or
- A person who was not able to care for him/herself due to physical or mental disability, and lived with you for more than half the year, and was either:
- Your dependent, or
- Someone who would have been your dependent except that:
- He/she had gross income of $3,300 or more,
- He/she filed a joint return, or
- You, or your spouse if filing jointly, could be claimed as a dependent on someone else’s income tax return.
DCAP contributions are limited to;
- $5,000 annually for a single person or married couple filing a joint income tax return, and
- $2,500 annually for each married participant who files a separate income tax return.
The amount of your contribution cannot be more than either your earned income or your spouse's earned income, whichever is less. Earned income means wages, salaries, tips, and other employee compensation plus net earnings from self-employment.
Impact on Other Benefits
Using a DCAP account reduces the salary on which your Social Security benefits and any unemployment compensation benefits are calculated.
- New hires or current employees who experienced a recent qualifying life event may enroll in a DCAP account for the current plan year provided eligibility and enrollment requirements (above) are met, otherwise any eligible employee may enroll in the upcoming year during the annual open enrollment period, November 1-30.
- Estimate the amount of eligible dependent care expenses you expect to incur during the calendar year.
- Visit the ASIFlex website to enroll online or download the paper form. Be sure to indicate the "University of Washington" on the enrollment form. (Note: The DCAP Open Enrollment Form becomes available on the first day of open enrollment, November 1.)
- Please do not send the enrollment form to the UW Benefits Office, but rather fax it directly to ASIFlex at 1-877-879-9038 (toll-free) or mail it to ASIFlex, P.O. Box 6044, Columbia, MO 65205-6044.
Submit Claims for Reimbursement
Request reimbursement online:
- Go to http://pebb.asiflex.com/
- Under "Quick Links," choose "File a Claim Online"
- Enter your ASI pin number, click "begin" and follow the online instructions.
Request reimbursement via paper form:
- Download and complete the reimbursement claim form according to instructions on the reverse side of the form.
- Fax or mail the form and required documentation to ASIFlex at the fax number or address shown below.
- Note: You may either provide documentation from the day care provider or have the provider complete the DCAP section of the form, then sign and date the form. You do not need to do both.
Continuation of Benefits
Upon leave of absence, layoff, or termination of employment, you can no longer participate in DCAP. Only bills for services incurred prior to your leave of absence, layoff, or termination date can be submitted for reimbursement.
|US Mail Address
UPS or FedEx Address
PO Box 6044
Columbia, MO 65205-6044
201 W. Broadway, Suite 4C
Columbia, MO 65203
Customer Service Center Phone: 1-800-659-3035
Claim Submission Fax: 1-877-879-9038 (toll-free)
Customer Service Email: firstname.lastname@example.org*
ASIFlex Website: http://pebb.asiflex.com/
*E-mailed claims will not be accepted.