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What to Submit

 

What must be submitted to Travel Box 351117?
What may be attached/copied/pasted electronically to the Expense Report (ER)?
No paper receipts? All E-receipts and supporting documents are attached/ copied/pasted electronically to the ER?
  • all original paper receipts
  • wire transfer information (electronic payment)
  • 1st page of ER summary printed in landscape format

**IMPORTANT - SEE TIPS**

  • all E-receipts (vendor receipts originally received in electronic format that indicate proof of payment)
  • Foreign National documents (passport, identification page, I-94 form, etc.)
  • traveler's certification statement with Non-UW signature
  • foreign currency exchange rates
  • mileage counter (Mapquest) and or mileage log
  • paper receipts
  • other supporting documents
  • Email Receipt Manager (rcptmngr@u.washington.edu) with ER# indicating there are no receipts.

TIPS TO REDUCE, REUSE, and RECYCLE:

  1. See receipt Guidelines and Policies.
  2. Scan/attach or copy/paste electronically whenever possible.

    3. Even if all documents are attached or copied/pasted electronically, ONLY original paper receipts or wire transfer information (if applicable) with 1st page of ER summary printed in landscape format must still be submitted to Travel due to current retention requirements.

  3. Did not attached or copied/pasted electronically?

Submit all applicable original paper receipts, E-receipts, Foreign National documents, other supporting documents, traveler's certification statement with Non-UW signature or wire transfer information (if applicable) and 1st page of ER summary printed in landscape format to Travel Box 351117.

Use recycled paper for taping original paper receipts and use only one side of the entire recycled paper ensuring all receipts are visible.