Administrative
Functions
• Transactions need to be reviewed by at least two individuals.
• It is the responsibility of each department to configure and coordinate
those controls and procedures.
• Review, reconcile and approve transactions on a weekly basis to insure that all transactions are legitimate UW purchases. If the card or account number falls into the wrong hands, fraudulent transactions can be identified promptly by the weekly review procedure and reported immediately to JP Morgan Chase(1-800-VISA 911) and then to the UW Procurement Card administrator (procard@u.washington.edu)
•Departments must follow pre-purchase approval models that are already
present in your department for "purchase orders" or "petty
cash".
• Maintain all supporting documentation in the department for 6
years after payment is made.
