ProCard Program:: Financial Services:: UW Financial Management

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Attention Cardholders:

ProCard Reconciliation Class
ProCard reconciliation class is offered weekly. See the training site for class schedule and registration information: Training Schedule

Does your card expire 11/09?
Your ProCard account is automatically renewed. A new card will be issued after we verify the procard training requirements and receive a renewal confirmation from your department administrator. Please continue to use your card until the end of the month and contact us if you do not receive your new card by 11/23/2009.

Visa Card Policy for Acceptance Overseas
Please see the News page for more information.

ProCard Tip of the week : )
1. A checked "Add Use Tax" box will add use tax to your transaction.Non-taxed transactions with appropriate object/subj code will override the use tax box.
2. If you use the Task/Option/Project field, it is required to enter 12 characters (TTTOOOPPPPPP) in order to show corectly on MyFD.

PaymentNet Screen Enchancements Implemented
The Payment screen looks a little different. We took your ideas to make the transaction list more user friendly.Please see the News & Tips for details.

ProCard single transaction limit can be increase to $3,300!
See the news page...limit increase.

UW Procurement Guide to Goods & Services
Please check out the UW Procurement Guide for Goods & Services site for purchasing guidance.

Policy on Splitting ProCurement Card Transactions

For more UW ProCurement Card News, please click here.

UW ProCurement Card Services

The ProCurement Card is a University of Washington purchasing option. It consists of a Visa charge card utilized for most business related purchases, but it should never be used for personal expenditures. The card can purchase items up to $3,300 per transaction; and with proper approvals, transactions greater than $3,300. The system includes an online (PaymentNet) method for transaction reviews and budget reallocation. It is available to any UW staff or faculty with appropriate authorization from their Department Head and the ProCurement Card Administrator.

The Procurement Card Program is designed to expand purchasing options. In addition to reducing the use of petty cash funds and confirming requisitions it streamlines the small dollar purchasing process, reduces the number of requests for special checks, eliminates the need to use personal funds and provides an easy reconciling procedure at the PaymentNet website.

Oversight for the Procurement Card Program will be provided by the University Procurement Card Administrator and designated individuals administering the program in each department. Responsibility for appropriate administration and card usage rests with individual cardholders and departments. Procurement Card Administration monitors departmental compliance with the ProCurement Card program policies and procedures.

To apply for a ProCurement card, see “Getting Started” above.

ProCurement Card Services
procard@u.washington.edu
Last Modified: September 10, 2009