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Express Mail with ProCurement Card

Setting up Online Accounts with ProCurement Card Payment

ProCurement Card and "Ghost Accounts" for Express Mail Payment

If your department currently has a ProCurement Card, you can use the existing account to pay for express mail shipping (see steps with shipping vendors below). If you want to keep express mail payments separate from other purchasing done on your ProCurement Card, or if you ship a large volume of express mail packages (more than 15 per month) you can set up a ghost procurement account which is limited to express mail shipping charges only (03-24 object code).

UPS

UPS provides web-based shipping for express mail and ground shipping through ups.com and also offers a program called "Campusship" that allows additional administrative controls and reports for departments with multiple shippers or locations. The University has a pricing agreement with UPS with significant discounts over retail shipping charges. If you currently have a departmental UPS account that you want to change over to ProCurement Card payment, Please contact UPS billing at (559) 651-7690 x7692 and ask to speak with Debbie Hallum. Please request your UPS account number set up on a credit card billing. You will need to provide these information:

If you want to set up a new ups.com account, contact:

Lael Hansen, Senior Account Executive, Washington District
206-214-2301; Ext 7206#
1-866-651-7638
lhansen@ups.com

FedEx

Open a new FedEx account or link your existing account to the state contract

All departments currently using the PAS consolidated FedEx account (first four digits 0981) must set up a departmental account with FedEx using online fedex.com with payment by ProCurement Card. A department that does not currently have a ProCurement Card is encouraged to contact the ProCurement Card Team to set up a ghost procurement account which will be limited to express mail charges only.

To open a new FedEx account, or to add your existing account to the WA_WSCA contract, please call Jason Mitchell at 901-224-2604. Tell them you are part of the State Government Account in Washington and you will be loaded with the correct pricing (approximately half of retail prices) within 24 hours. At this time, please give your procurement card or ghost account number for payment.

Detailed Tracking Visibility

To have visibility of tracking number level detail for your shipments when using a ProCurement card or Ghost account for payment, you must register for FedEx Billing Online.
(Do not choose "on line plus" as this will give you transaction level detail not available on your credit card bill.)
To learn more, please go to http://www.fedex.com/us/account/billoptions/

To have better control over your department's shipping, you can use FedEx Shipper Administration on Fedex.com. This is a free product from FedEx that lets you assign users and passwords and thereby have better control over your FedEx Account number.

FedEx Resources

If you need additional information or have questions about best practices for your departmental express mail process, contact:

David Wright, Director of eCommerce
UW Procurement Services
1.206.616.7076
email: djwright@u.washington.edu / procard@u.washington.edu

Aris Gempesaw, ProCurement Card Services Administrator
UW Procurement Services
1.206.543.9183
email: arisg@u.washington.edu / procard@u.washington.edu

Reference sites

ProCurement Card
ups.com
fedex.com