Express Mail with ProCurement Card

• Setting up Online Accounts with ProCurement Card Payment
• ProCurement Card and "Ghost Accounts" for Express Mail Payment
• UPS
• FedEx

Setting up Online Accounts with ProCurement Card Payment

ProCurement Card and "Ghost Accounts" for Express Mail Payment

If your department currently has a ProCurement Card, you can use the existing account to pay for express mail shipping (see steps with shipping vendors below). If you want to keep express mail payments separate from other purchasing done on your ProCurement Card, or if you ship a large volume of express mail packages (more than 15 per month) you can set up a ghost procurement account which is limited to express mail shipping charges only (03-24 object code).

UPS

UPS provides web-based shipping for express mail and ground shipping through ups.com and also offers a program called Campusship that allows additional administrative controls and reports for departments with multiple shippers or locations. The University has a pricing agreement with UPS with significant discounts over retail shipping charges. If you currently have a departmental UPS account that you want to change over to ProCurement Card payment, or want to set up a new ups.com account, contact:

FedEx

All departments currently using the University consolidated account (first four digits 0981) must set up a departmental account with FedEx using online fedex.com with payment by ProCurement Card. A department that does not currently have a ProCurement Card is encouraged to set up a ghost procurement account that will be limited to express mail charges only.

Once a ProCurement Card account is in place, call Kent Kimball at FedEx (901- 224-2618 or e-mail: Kent.kimball@fedex.com) to set up a new online FedEx account for your department. You must set up the new account through this phone number in order to ensure University pricing at Washington State contract rates, which are approximately half of retail prices. You will need to provide your ProCurement or ghost account number to Kent at that time. If you want to use the PassKey FedEx program for additional administrative controls, tell Kent at that time, and she will arrange for setup.

If you currently have a separate FedEx account for your department, and want to change it over to payment by UW ProCurement Card or ghost ProCurement account, email to FedEx representatives below with your FedEx account number, contact name and phone number, and ProCurement Card number with expiration date:

This process requires using the fedex.com (with or without Passkey account administration) to order and track shipping. If you need a hands-on demonstration of the online express mail process through FedEx, please contact Kent Kimball. For technical support in Passkey administration and reporting, call 1-877-339-2774. For general FedEx Support Services call 1-800-463-3339.

If you need additional information or have questions about best practices for your departmental express mail process, contact:

Reference sites

Financial Services
A Department of Financial Management
Modified: May 5, 2007