Travel Related Payment to a Vendor :: Accounts Payable :: UW Financial Management

Travel Related Payments to Vendors

Effective 5/27/08, travel related payments to vendors will be paid by Accounts Payable due to the implementation of eTravel.

What is a travel related payment to a vendor?

Types of Expense	Methods of Payments *preferred	Obj-Sub Codes	Note
Registration	*Procurement Card PO	03-34	Excludes social events.
Tuition and Fees	*Procurement Card PO	03-19	Excludes payments to the UW. See Awards and Prizes to Students and Employees.
Local Hotels for Non-UW only	*Central Travel Account PO	03-69	Excludes personal items (i.e. movies, mini bar, room service, etc.)
Reimbursement to vendors paying travel expenses on behalf of another.	PO	03-69	Excludes social events and personal items.
Bus Charters	*Central Travel Account Procurement Card (must contact procard ) PO	03-69
Parking Contracts	Procurement Card	03-69
Temporary Lease Payments Directly to the Landlord	PO	03-80	See Real Estate Office.

Guidelines:

Encumber separate purchase orders for travel related payments to a vendor and for travel expenses paid directly to the individual.
Use the correct obj-sub codes.
Select "Confirming Orders" in PAS.
Select "No" to attachments in PAS.
Send the vendor invoice to Accounts Payable Box 351130.
Contact Tom Hightower or 206-543-7052 if the invoice exceeds the encumbrance.