Alternative for Multiple Payees

There is an alternative to writing up individual Refund Check Request forms when you have multiple payees. The draw back to this method is that the recipients of the payments will receive no documentation with the check.

The form is filled out in the same way as for an individual payment except the dollar amount in fields 7 and 14 is the total of the amounts on the attached listing and the field 2 says "See Attached" instead of a payee's name. Then a list is attached showing the name, address and amount to be paid for each payee.

There are also certain restrictions to using this method. Every payee on the list must meet the same criteria.

1. Listings must not mix individuals with non-individuals. Separate listings of each must be submitted with a separate form.
   1. Individuals
   2. Schools, companies, organizations
2. All payments on one list must be on the same budget.
3. All payments on one list must use the same revenue code.
4. There is no sales tax.
5. No attachments, documentation or special identification information can be sent with these checks from our office. If you need something sent with these checks, you may have the checks returned to you for mailing.
6. There should be no more than 25 payees per list.

Lists can be presented in two different formats.