The ideal balance of a fund should not exceed double your average monthly expenditures. Request reimbursement once a month and the balance at that time should be approximately 50% of the total amount of the fund.

A temporary or permanent increase may be needed when the activity have been underestimated or the activity may have gradually increased.

Complete the Application for Revolving Fund Increase.

Guidelines on completing the application.

Financial Services will review and approve the request. A Check will be issued usually within three days upon approval.

Temporary Increase

Request a temporary increase due to:

Temporary short term special project.

Activity fluctuate approximately every other month, it would be best to maintain the fund at twice the amount of the more active month.

Activity only increases about every three months. Balance should remain at a lower level and a temporary increase should be requested for the months of exceptional activity.

Note on the form that you are requesting a Temporary increase.

When the temporary funds are no longer needed, reduce your fund to the normal level.

Permanent Increase

Request a permanent increase due to:

Increased activity.
Underestimated number of expenses per month (a UW Procurement Card may be more appropriate than an increase).
Constant and more frequent reimbursement requests.

Note on the form that you are requesting a Permanent increase.