OverviewFunded BalanceOpening a Revolving Fund Increasing Your Fund Reducing Your Fund Closing Your Fund Reimbursing Your FundDocumentation Accounting Canceling, Voiding, Staledating Deposits, Refunds and Rebates Sales and Use Tax Advancing Funds to an Employee Allowable ExpensesPayments to Individuals and LLCs Subject Payments Travel Gifts, Prizes and Awards Food Custodian ResponsibilitiesFund Verifications Separation of Duties Changing Fund Information Fraud FormsContacts |
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Reducing The FundSpend DownWrite "DO NOT REIMBURSE" in the comments field. Submit a reimbursement request as usual. The expense on the request will be used to reduce the outstanding advance. Partial Spend DownSend a memo with the reimbursement request stating the amount to reduce the fund. Financial Services will make an adjustment to the reimbursement request and reimburse the difference. Write a CheckWrite a check from the revolving fund account paid payable to the University of Washington. Submit it to the Revolving Fund desk (Box 351120) with a memo requesting the check be used to reduce the fund. Do not include this check on a reimbursement request. Deposit CashContact the Revolving Fund desk to obtain the general accounting code from which the fund was originally opened. Take cash to the Student Fiscal Services (SFS) Cashier's Office for deposit. Go the SFS window, not the petty cash window. Deposit the cash to the general ledger account given by the Revolving Fund desk, NOT to your budget. Send the receipt to the revolving fund contact at Box 351120. |
