Financial Services request a reduction since the activity over the last six months has been below average. This review is done twice a yearly. Reduce the fund or ensure the activity will be increasing within the month.
Decreased monthly activity.
Temporary increase is no longer needed.
Awaiting for more funding. Reduction is generally easier than closing the account and then opening a new account when funding becomes available.
Study will be starting later than anticipated.
One study is ending, but another study will be starting later than anticipated..

Methods of reducing a fund.

Use all the reimbursement request to reduce a fund. Draw a red line through the vendor number on the Departmental Revolving Fund Invoice Voucher and write "DO NOT REIMBURSE" in the comments field. Financial Services will issue a journal voucher to reduce the fund instead of issuing a check. A copy of the journal voucher will be sent to the department.

Use part of a reimbursement request to reduce a fund. Send a memo with the reimbursement request stating the amount to reduce the fund. Financial Services will make an adjustment to the reimbursement request and reimburse the difference.

Write a check to the University of Washington and submit it to the Revolving Fund contact with a memo requesting the check be used to reduce the fund. Do not include this check on a reimbursement request.