For a Federal Grant: Provide the check number, date, amount, budget, and object code of the outstanding checks. The outstanding checks will be credited back to the appropriate budget.

Other Grants: Provide the check number, date, amount and name of payee. The outstanding checks on the other budgets will be recorded to Unclaimed Property and added to the Stale-date report to Olympia.

Record any outstanding expenses:

Write "DO NOT REIMBURSE, CLOSING ACCOUNT" in the comments field of the Departmental Revolving Fund Invoice Voucher. Financial Services will issue a journal voucher to reduce the fund instead of issuing a check.

Close the account at the bank:

You will need to go to your bank and request a final statement and a cashier's check for the balance of the account. Send the check with your final accounting documentation to the Revolving Fund desk.

For Bank of America Accounts fill out the Bank of America letter and mail it to Bank of America. Bank of America will send a cashier check closing the account directly to Financial Services. The letter must be signed by a person on the signature card.

Expenses + Bank Balance – outstanding checks should equal the funded balance.