Revolving fund accounts are mainly used for paying research subjects, reimbursing expenses paid by individuals on behalf of the university and small items for which there is no other means of payment. If you unsure of how to pay for an item, reference the University’s procurement guide.

Purchases should be less than $700, although departments can set a lower limit. Exceptions can be granted on a case by case by basis by the revolving fund contact.

Purchases should be purchased or consumed while in the state of Washington. For other items, please see the University’s procurement guide or the Field Advance Website.

Items purchased must be for the benefit of the university. Examples would include supplies, bank fees, check purchases, registration fees and some services.

Personal or decorative items can be purchased on a discretionary budget. Some examples would include clocks, picture frames, drapes, desk sets, briefcases and watches.

Tickets, fines and payments to non-resident aliens are not allowed. Purchases related to travel, food, gifts, payments to individuals and LLCs, and payments to research subjects have more complicated rules and guidelines. Please see the individual web pages for more detail.

Revolving Funds

Overview

Funded Balance

Reimbursing Your Fund

Allowable Expenses

Custodian Responsibilities

Forms

Contacts

Allowable Expenses