Journal Voucher (JV)

• Description
• How to Submit a JV to Banking & Accounting Operations
• Request a JV Copy
• Forms Used

A journal voucher (JV) is a method of entering accounting information. JV entries include debit and credit information. They are most often used to make adjustments to entries already posted in the general ledger. A JV must include:

• the budget number(s) and object code(s) to debit as well as a budget number(s) and object code(s) to credit and the net debit and credit amount must equal zero.
• an explanation, any evidence supporting the entry or entries, and an authorized signature, as designated by your department.

All requests must include the following information:

• Budget number or fund to debit (the budget receiving the charge)
• Budget number or fund to credit (the budget receiving the funds)
• Revenue codes, expenditure codes, or general ledger account codes for both debit and credit entries
• Debit and credit amounts
• Reason for transaction: attach supporting documents such as copies of BAR or BSR
• Signature of an authorized JV signer, unless the request is electronic, in which case it needs to be made by an authorized signer
• Name and department contact phone number of the person preparing the JV or requesting memo
• If transferring costs for equipment over $2,000, a UW equipment tag number should be provided

Journal Voucher entries will appear on your BAR with specific leading alpha characters. These alpha characters will indicate which department processed the JV. The following departments can provide you with copies of the corresponding Journal Vouchers:

Journal Voucher
Request for Archived JV's, Invoices and Checks

Financial Services
A Department of Financial Management
Modified: September 15, 2008