Cash Management

Welcome to Cash Management

The management of cash at the University of Washington is a critical function. The University receives over $3 billion in revenue annually. Although much of that comes via electronic payment methods (wires or ACHs), a significant amount of cash is still handled throughout the University. Student Fiscal Services is the University's primary cash handling department. However, departments throughout campus collect various amounts of cash. Regardless of the size of a department or the amount of cash collected, a good internal control structure and proper cash handling procedure is important.

The term cash includes currency, checks, money orders, negotiable instruments and credit card transactions. This page provides the links to University policy/procedures with respect to the handling, receiving, transporting and depositing of cash. Click on the process you are trying to accomplish from the list of choices on the left side of this page. If you cannot find what you need, contact Student Fiscal Services at cashmgmt@u.washington.edu or call 543-4694.

Some of the types of links you will find are:

  • Documentation typically requested in an audit
  • Best practices for Internal controls
  • Where to route cash depending on the source
  • Recording sales tax on your cash receipt

Changes in University cash handling policies and procedures may be made from time to time, and will be communicated via email. Amendments will be available electronically through this Website and will be effective on issuance.