AVERAGE CLASS SIZE (AVE CLASS SIZE): It is a weighted statistic that depicts average number of enrollees per class meeting. The weighting includes number of hours per week the class meets (hours per day X days of the week). This statistic may be derived for instructional modes and/or course levels.
BUDGET: A financial operations plan containing an estimate of proposed expenditures for a given period and the proposed means of financing them.
CAMPUS: An organizational aggregation of departments into a major academic and administrative organizational unit located physically away from the main university e.g. Bothell or Tacoma Campus. Overall supervisory responsibility resides with the Dean. Emphasis is on academic and administrative functions rather than location and facilities.
CLASSROOMS: General purpose classrooms, lecture halls, recitation rooms, seminar rooms, and other rooms used primarily for scheduled non-laboratory instruction.
CLASS SIZE: The number of students enrolled in a class meeting as of the 10th instructional day of the quarter.
COLLEGE/SCHOOL: An aggregation of one or more departments into a major academic organizational unit supervised by a Dean e.g., College of Arts & Sciences, School of Nursing. Its primary purposes are to provide governance, resource management, and planning support for carrying out instruction, research and public service functions. Note: there are currently a number of administrative/academic units at Seattle that are called 'School' but function essentially as departments e.g., Henry M. Jackson School of International Studies and Schools of Music, Art, Communications, Fisheries, Marine Affairs, and Oceanography to illustrate. Also schools exist that contain only no departments only one department, e.g., Graduate School of Public Affairs. (No departments in GSPA.)
COURSE NUMBER: Used in conjunction with a prefix name and quarter/year, it identifies a specific course. The first digit usually serves to identify subject matter level. Course numbers are usually grouped into the following categories:
NOTE: Course level is not to be confused with "student level" e.g., 100-level courses are sometimes called 'freshmen' courses when the latter term stands for student level.
CONTINUING STUDENT: Any student who was registered at UW in the same enrollment status category during the immediate previous quarter ( Summer for Autumn or previous Spring excepted).
ENROLLMENT: Registrants enrolled in courses offered by UW on the 10th instructional day of the quarter.
FIELD STATION: A physical location away from the main university campus where complimentary administrative and academic functions occur e.g., Chignik Lake-Alaska, Olympic Natural Resource Center-Forks, WA, Manastash Ridge Observatory-Ellensburg, WA, Archeology Field School-Montana, Rome Center-Italy, Regional Primate Research Center-Spokane, WA.
FISCAL YEAR (FY): The period of time utilized for maintaining university financial records. It commences on July 1 one year and ends on June 30 the next year.
FULL TIME EQUIVALENT (FTE): An index number where 1.00 represents what is acknowledged to be the equivalent of a standard load carried by a person who is devoting full time effort to those activities.
FULL-TIME STUDENT: An undergraduate or professional student who is registered for 12 or more credits per quarter. The criteria for graduate students is registration for 10 or more credits per quarter. NOTE: The number of credit hours required to be considered a full-time student for admission and other enrollment status requirements is NOT the same as that utilized to determine full-time equivalency (See Student FTE-FTES).
FUND: A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources together with all related liabilities and residual balances and changes. Funds are segregated for the purpose of attaining certain objectives in accordance with special regulations, restrictions or limitations, e.g., fund for State Appropriations, UW Medical Center, etc.
GENERAL OPERATING FUND (GOF): Money, primarily provided or authorized by the state legislature, to be used for conducting general university operations. It is a fund type established to account for all financial resources except those externally required or internally designated to be accounted for in another fund. There are few specific restrictions on how the university chooses to expend this money. Examples include Fund 001 - General Fund, Fund 149 - Operating Fees.
GENERAL USE: Spaces that are characterized by broader availability to faculty, staff, students, and the public than special use areas. Examples include assembly rooms, exhibition space, food facilities, lounges, merchandising facilities, recreational facilities, meeting rooms, and child/adult care areas.
GRADE: A university-recognized symbol signifying a student's performance level in a course. Only decimal-reported grades are used to derive cumulative grade points to calculate GPA.
GRADE POINT AVERAGE (GPA): A calculated index number that signifies the student's academic performance during a quarter (term) or entire collegiate experience (cumulative). It is expressed on a decimal scale from 0.00 to 4.00. It is calculated via the following formula: GPA = Total Grade Points/Total Graded Credits Earned. Grade points are the product of course credit times grade earned in each UW residence course. Non-graded and deductible credits may/may not be excluded. Any decimal grades reported in the 0.10 to 0.69 range are converted to 0.00. "S" and "CR"grades do not enter into GPA calculation but do count as credits earned toward graduation. "NS" and "NC" grades are both excluded from GPA calculations and do not count as credits toward graduation. Extension course and credit-by-examination grades are also excluded from GPA.
GRANT & CONTRACT AWARDS: Monetary amount awarded to the university by state/federal agencies, philanthropic organizations, private industries, and individuals to conduct specific research projects and training programs. Such awards are the result of competitive proposals developed by faculty members and are independent of funds received by the university through Legislative appropriations.
HEADCOUNT (HEAD): An unduplicated count of enrolled students. Unless otherwise identified student headcount data represents actively enrolled persons in credit courses as of the 10th instructional day of each quarter.
LABORATORY: Rooms characterized by special purpose equipment or a specific configuration that ties instructional or research activities to a particular discipline or a closely related group of disciplines.
NEW STUDENT: Any student who has his/her enrollment status changed by the university
is considered a 'New Student'.
NOTE: A particular student can be considered 'new' at several points during their enrollment at UW e.g. , upon first matriculation, Fifth year, Graduate School, etc.
NON RESIDENT STUDENT: A student who does not qualify as a 'Resident Student' under provisions of Washington State Code RCW 28B.15.012 and 28B.15.013. In addition, they include (1) person receiving financial assistance from another state or governmental unit/agency, and (2) person who is not a citizen of the USA, holds a temporary resident status, or holds a 'Conditional Entrant' status with the INS.
OFFICE: Rooms specifically assigned to various academic, administrative and service functions e.g., office and conference.
OTHER OPERATING FUNDS (OOF): Financial resources available for operations but limited by donors or other external agencies to specific purposes, programs, departments or schools. The university has little discretionary spending control over these funds e.g., Student Facilities Fees, Suspense Accounts, Accounts Receivables/Payables, Agency, Endowments, Annuities & Life Income, Debt Service, and Capital Projects.
PART-TIME STUDENT: Any undergraduate graduate or professional student who is registered for less than the minimum number of credits to be considered full-time.
RESIDENT STUDENT: A student who meets the requirements for this status as specified in Washington State Code RCW 28B.15.012 and 28B.15.0131. They include (1) a financially independent student who has established a permanent domicile in the state for purposes other than education at least 1 year prior to first registration, (2) a dependent child if one or both parents/guardian have had a permanent residence for 1 year, (3) a student who has spent 75% of the junior and senior high school years attending a school within the state, or (4) the student is a spouse/dependent of a person on active military duty stationed within the state.
RETURNING STUDENT: A student who enrolls in the same category for the current term but, except for summer, was not in attendance during the immediate previous quarter.
STUDENT CREDIT HOURS (SCH): A weighted statistic that represents the students being served by a particular course section. In fixed credit courses they are the product of the course credit hours times the course section enrollment e.g., 10 students in a 5 credit course section generate 50 SCH. For variable credit and Independent Study courses the credit taken by each enrollee in the section is determined and summed to obtain SCH.
STUDENT FTE (FTES): An index number signifying the equivalent of a standard load carried by a student who is devoting full-time effort to learning. It is derived from student credit hours by dividing total term SCH by 15 for undergraduate students and 10 for graduate/professional students. NOTE: Full-Time Equivalency (FTES) is not the same as full-time student e.g., 3 undergraduate students who were each carrying a single 5-credit course would individually be a part time student but, collectively, would become one full-time equivalent student. Also for Financial Aid qualification and athletic competition purposes the divisors become 12 for undergraduates and 9 for graduate/professional students (See Full-Time Student).
STUDENT: Any person who is officially enrolled in a course offered under the responsibility and authority of the university.
STUDENT CLASS: (Within Admissions Status) An indication of the student's progress towards a degree (credit hours earned). It is determined from total credit hours up to, but not including, the 10th instructional day of the quarter and year of interest. A commonly used synonym phrase is "Class Standing." NOTE: Student Level should not be confused with Course Level (see Course Number). The student level categories are:
STUDY: Space used primarily as study rooms, stacks, open-stack reading rooms, and library processing rooms.
TRANSFER STUDENT: A student who enrolls in another post-secondary institution after high school and transfers credit to UW, Summer quarter excepted. Any hours earned at another college/university after first matriculation at UW would not be used to determine Transfer status. Applies to undergraduate students only.Factbook Table of Contents OIS Home Page