In November 2004, the records vault moved to an online system for researching and ordering documents. A project to allow viewing the scanned images of our 90,000+ documents started in early 2005 and will likely take more than three years to complete. In April of 2007, 57,000+ documents were viewable in the online database.

For most document and service requests...

• Place request through our online database/shopping cart
• Follow the Document Search link in the left menu

1. If the work will be charged to a valid, funded UW Capital Project
   • You must be working on a valid, funded Capital Project
   • You must know the university Project Number (see your Project Manager)
   • The Records Vault staff will research the Project Number for validity
   • Records Vault staff can start work on your request after Project Number is found to be valid
2. If the work will be charged to a valid, funded UW budget
   • You must know the valid budget number you intend to use

Exceptions...

• Something that cannot be submitted through our online database/shopping cart
  • An exmaple would be if you brought documents to us for copies that are not in our online database
• Must be submitted in person to the Records Vault staff in the Physical Plant Office Building
  1. If you will be paying cash for the work
     • see salmon card
     • Because cash jobs must be paid for in advance, the request must be submitted in person
     • Submit completed Services Request to Records staff
     • Records Vault staff will pull the requested documents to measure and calculate charges
     • You carry the Services Request with calculated charges to the Copy Center in room B42 in the Communications Building to pay
       • Copy Center will also collect tax and university usage fee
     • Return Services Request and receipt to Records Vault in the Physical Plant Office Building
     • Records Vault staff can start work on your request after receiving Services Request with receipt
  2. If you bring your own document
     • If the work will be charged to a valid, funded UW Capital Project, AND you represent a consulting firm
       • see canary yellow card
       • You must be working on a valid, funded Capital Project
       • You must know the university Project Number (see your Project Manager)
       • The Records Vault staff will research the Project Number for validity
       • Records Vault staff can start work on your request after Project Number is found to be valid
     • If the work will be charged to a valid, funded UW Capital Project, AND you are UW Design Services staff
       • see lunar blue card
       • You must be working on a valid, funded Capital Project
       • You must know the university Project Number (see your Project Manager)
       • The Records Vault staff will research the Project Number for validity
       • Records Vault staff can start work on your request after Project Number is found to be valid
     • If the work will be charged to a valid, funded UW Capital Project, AND you DO NOT represent a consulting firm or Design Services
       • see terra green card
       • You must be working on a valid, funded Capital Project
       • You must know the university Project Number (see your Project Manager)
       • The Records Vault staff will research the Project Number for validity
       • Records Vault staff can start work on your request after Project Number is found to be valid
     • If the work will be charged to UW Engineering Services
       • see green card
     • If the work will be charged to the UW Map or Special Collections budget
       • see gray card
     • If the work will be charged to a valid, funded UW budget
       • see blue card
  3. Computer Aided Design (CAD) Services (i.e. Create, Modify, Plot)
     • Must be specified and scheduled directly through Campus Engineering - Records Manager

Please note:

All copy or scan services of Specifications (SM), Maintenance Manuals (MM), Engineering Reports (ER), Soil Reports (SR), Design Calculations (DC) is "self-service". Our staff will assist you with reader/printer operation.