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Cannibalize Equipment

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Definition:

Cannabalize — The removal of components for reuse rendering the parent unit unusable. Cannibalized equipment must be reported to Equipment Inventory on a Property Activity Request (1024 form). Unused parts must be disposed of through the Surplus Property Office.

Process Overview

  1. The custodial department ("the department" that wants to get rid of the equipment) initiates request for disposals/surplus of all property (equipment and materials) by submitting a Property Activity Form, UoW 1024, to the Equipment Inventory Office (EIO) using the established University of Washington disposal methods for cannibalization.
    Note: If the property is federally owned or funded by current awards, the department must request written permission from the sponsor prior to any surplus, movement, transfer or disposition and then submit the permission along with the 1024 form. (Call the Equipment Inventory Office if you would like help obtaining written permission from the sponsor.)

  2. The department arranges for the physical disposition of the asset.

  3. EIO verifies that the Property Activity Request form, UoW 1024, is complete and returns forms that are missing the necessary infomation and signatures to the department for completion. For example, they return forms with
  4. EIO processes the completed form, removing the equipment from the department's inventory.

  5. The department and EIO each maintain their copy of the 1024 form for six (6) years.

  6. EIO prepares annual deletion reports and submits a copy for review to the departmental Head.


Procedure

When you have identified items to cannibalize/dismantle:
  1. If the equipment is federally owned or funded on current awards you must
    1. Get written approval from the sponsor before you can surplus, move, transfer, or dispose of it. This disposition documentation must be complete and contain
      • the agency's written authorization,
      • appropriate disposal action, which could:
        • relieve the University of further federal accountability by giving the title to the University at which point it falls under state policies and procedures
        • request the University to return the equipment to the agency
        • request that the University sell the equipment and return the proceeds to the agency less $500 or 10% of the proceeds, whichever is less, for selling and handling expenses
        • transfer the equipment usage to another award by the same sponsoring agency (e.g., NIH to NIH, NASA to NASA) and leave the title with the federal government
      • date of disposal
    2. Send the written approval to the Equipment Inventory Office (EIO) who records the transaction (posts to record.)
  2. Complete and submit a Property Activity Request Form, UoW 1024, printed from this website or ordered through Stores at stock number 1035-024. (You need Adobe Acrobat to print the Web form.)

    Behold! a sample 1024 correctly filled out for cannibalization.

  3. Surplus the remaining parts--do NOT throw them in the trash--by:

Forms Required:

Property Activity Request Form, UoW 1024, printed from this website or ordered through Stores at stock number 1035-024. (You need Adobe Acrobat to print the Web form.) See Instructions for Completing the Property Activity Request Form 1024 for a linked, labeled picture of the form.

Regulations

State Regulations:

As described by WAC 236-48-198, surplus property available for disposal under the provisions of RCW 43.19.1919 shall not be sold to state elected officials, officers or employees, except at public sale. Public sales are held through Surplus Property.

RCW 43.19.1919 Surplus personal property Sale, exchange Exceptions and limitations.

Federal Regulations:

Disposition is accomplished in compliance with the Federal Acquisition Regulation, 45.6, and other specific contract provision.

For example: If the equipment is federally owned or funded on current awards you must

  1. Get written approval from the sponsor before you can surplus, move, transfer, or dispose of it. This disposition documentation must be complete and contain
  2. Send the written approval to the Equipment Inventory Office (EIO) who records the transaction (posts to record.)

Contacts

State/University Titled Equipment:   206-543-4663
Federally Titled Equipment:   206-543-4640 or 206-616-4046