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Submit hourly timesheets directly to the business office for processing after the supervisor approves. Timesheets should not be returned to the employee.

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Obtain prior authorization for planned leave and overtime.

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Ensure timesheets are approved by employees and by supervisors with first-hand knowledge of hours worked.

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Ensure employee timesheets are promptly submitted for processing, and paid in the proper pay period.

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Establish procedures for obtaining original timesheets when faxed timesheets are used. Compare the original timesheet to the faxed timesheet.

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Include information on timesheets required by University policies and the Federal Labor Standards Act (FLSA) such as weekly totals.

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Use ink to fill out timesheets. The employee and supervisor should initial any changes.

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Perform an annual audit of the Online Work and Leave System (OWLS) which includes reconciliation to supporting documentation.

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Monitor hours for hourly employees to ensure compliance with the University’s 1050 rule.

Implement formal check-in and check-out procedures for employees newly hired or leaving the department.