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Reference: Custom Transcript Inquiry Codes

In the selection formats shown below, the abbreviations m, n, etc. are for numbers, and X, Y, etc. are for letters or numbers. See page 52 for a detailed explanation of how to use this screen.

Spaces are not needed within the selection format after commas, periods, equal signs, greater-than signs, or less-than signs. Any extra spaces in these areas are ignored. Spaces are required, however, when they are part of a department name, for example "C LIT" or "E E". To request two or more selections simultaneously, separate the commands with a period (.). For example, to ask for all of the English courses taken S/NS, you would enter:

DPT=ENGL. GRS=S/NS.

Only UW courses meeting the specified criteria will be displayed; no transfer courses appear.

To access a student's transcript: across the bottom of the SRF 301 screen,
after "SELECTION:" type the custom selection code in the format shown below,
after "STUDENT:" type the student number,
after "ACCESS KEY:" type the student's PAC number, adding leading zeroes to make a 6-digit number, if student is majoring in another department,
after "ACTION:" type "4" for a query.

CODE

DESCRIPTION

SELECTION FORMAT

FWD

List the courses in FORWARD order; earliest courses are listed first, current courses are listed last. This is the normal order of listing.

EXAMPLE: FWD

FWD (no options)

REV

List the courses in REVERSE order; most current courses are listed first, and oldest courses are listed last.

EXAMPLE: REV

REV (no options)

DPT

List all the courses the student has taken in a specified DEPARTMENT.

EXAMPLE: DPT=ENGL,C LIT, CLAS

DPT=DEPTA, DEPTB

DCN

List specified DEPARTMENT(s) and COURSE NUMBER(s).

EXAMPLE: DCN=ENGL121, CLAS 220

DCN=DEPTA nnn

DCR

List courses taken in one or more DEPARTMENTS within a specified COURSE NUMBER RANGE.

EXAMPLE: DCR=ENGL 300-499

DCR=DEPTA mmm-nnn,

DEPTB mmm-nnn.

CRS

List a specified type of COURSE.

D = Disallowed (duplicate)
H = Honors
I = Incomplete (including courses made up)
R = Repeated
W = Writing course

EXAMPLE: CRS=D,R

CRS=X, Y, Z.

CRN

List all courses within a COURSE NUMBER RANGE or course(s) with a specific course number. No department is specified.

EXAMPLE: CRN=300-499

CRN=mmm-nnn.

CCO

List all courses taken in a specified COLLEGE. Use the list of college codes in the back of the Time Schedule.

EXAMPLE: CCO=N

CCO=X, Y, Z

GRD

List courses with a specified grade or in a specified GRADE range. Grades in nongraded courses may also be specified:

H = Honors
S = Satisfactory
NS = Not satisfactory
CR = Credit
NC = No Credit

EXAMPLE: GRD=1.9, S, CR

GRD=n.n, XX or
GRD=n.n or GRD=XX

GRS

List courses selected by GRADING SYSTEM(s)

O = Standard numerical grades
CNC = Credit/No credit
SNS = Satisfactory/Not satisfactory
AUD = Audit

EXAMPLE: GRS=SNS

GRS=X,Y

QCM

List transcript of only the QUARTERS ACCUMULATED toward the student's current degree.

EXAMPLE: QCM

QCM (no options)

QCL

List transcript including only those QUARTERS when the student was in a specified CLASS.

1, 2, 3, 4 = freshman, sophomore, junior, senior
5 = fifth year
6 = nonmatriculated
8 = graduate
11 - 14 = professiona

EXAMPLE: QCL=6

QCL=n,m or QCL=p or
QCL q

QCO

List transcript including only those QUARTERS when the student was enrolled in a specified COLLEGE. Use the list of college codes in the back of the Time Schedule.

EXAMPLE: QCO=C

QCO=X, Y

QCR

List transcript including only those QUARTERS in which the student's earned credit total meets a specified CREDIT RANGE

EXAMPLE: QCR=12.0

QCR=nn.n

QMJ

List transcript including only those QUARTERS in which the student was coded in a specified MAJOR(s).

EXAMPLE: QMJ=CHEM

QMJ=DEPTA, DEPTB

QGP

List transcript including only those QUARTERS in which the student's GRADE POINT average for all courses taken that quarter meets specified criteria.

EXAMPLE: QGP=3.49

QGP=n.nn

QSC

List transcript including only those QUARTERS in which the student was in a specific SCHOLARSHIP status.

1 = high
3 = probation
4 or W = warning
5 or D = drop
6 = reinstate after drop
7 = high and probation
8 = registrar's reinstate after drop
H = 1 and 7
L = 3, 4, 5, 6, 7, 8
P= 3 and 7

A different set of codes is used for graduate students; obtain these codes from the QSC help screen.

EXAMPLE: QSC=H

QSC=X, Y

QTR

A transcript including a specified range of QUARTERS. Use the first two letters of the quarter and the last two numbers of the year. Both may be written out if you prefer (e.g. AUTUMN 1996-WINTER 1997).

EXAMPLE QTR=AU 96-WI 97

QTR=XX mm-YY nn

QGC

List transcript including only those quarters with a specified range of GRADED CREDITS.

EXAMPLE: QGC=12.0

QGC=nn.n

ALL

List transcript with ALL courses on record.

EXAMPLE: ALL

ALL (no options)

CUR

List transcript including only the CURRENT academic year (summer through spring)

EXAMPLE: CUR

CUR (no options)

LGC

List transcript including only the most recent quarters up to or exceeding a specified credit total, counting only graded credits (i.e. excluding S and CR courses).

EXAMPLE: LGC=45

LGC=nnn

LCR

List transcript including only the most recent quarters up to or exceeding a specified credit total. No partial quarters are shown. The GPA for only the quarters included will be displayed.

EXAMPLE: LCR=45

LCR=nnn

PRT

PRINT this transcript on the terminal's slave printer.

EXAMPLE: PRT

PRT (no options)

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