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Administrative Systems Access Form Instructions

The following includes more detailed information about the various fields on the Administrative Systems Access Form. Please read these before completing a request form. If you have further questions, feel free to contact us at (206) 221-5000, option 5.

Requesting User

The requesting user must be on the UW Payroll.

Department Contact/Sponsor

We keep a second person on record in case we need to contact someone regarding the account and the user is not available. Please provide the name of a person whom we may contact regarding access. This person should be:


A UW NetID is your personal identifier for using UW online resources. For more information, please read
About UW NetIDs.

Employee ID number

This is the nine-digit number given to you by the UW. If you have a new faculty/staff ID card, it should be printed on the front. Check with your payroll coordinator if you're not sure what it is. (Note: this is not your Social Security number.)

Organization Code(s)

List the organization code(s) this usercode will access. If you are unfamiliar with the budget/organization code structure for your department or college, please contact your department administrator for assistance. You can also read a basic overview of the organization code system.


The form must be signed in ink by:

Three distinct signatures are required to process applications. Except in unusual cases, forms with fewer than three may be delayed or rejected. College or departmental procedures may call for more rigorous approvals.

When requesting access to organization codes outside of your department, the chair, dean, or director who is responsible for those organization codes must also sign the form.

Online Systems Requested

Read the Overview of the Online Administrative Systems for general information.