Online Administrative Systems and Tools

Reference & Resources

UW Administrative Policy Statements (APS) - Policy statements that provide the University's administrative approach towards implementing a statute, rule, agency order or other provision of law.
University of Washington Handbook - Faculty Code, Executive Orders, Board of Regents governance and UW-wide policies.
UW Rules (Title 478 WAC) - Agency rules for the academic calendar, student and general conduct, the use of UW facilities, records, parking and more.
Administrative Gateway - Departmental operating procedures.
Data Warehousing Program
Campus Directories - Faculty, Staff, Student and Office directories
Telephone Books - UW Libraries Reference Tools.
UW Profile/Facts about UW - Data on UW student demographics, enrollment, degrees, finances and facilities.
UW Annual Financial Report
Annual Endowment Report

Employment & Hiring

UW Employment (UWHIRES) - List of available positions and online application.
Hiring Process Guide
Professional Staff Program - Employment conditions and policies that apply to non academic staff.
Academic Human Resources Procedures - Recruitment and appointment procedures to hire a faculty or academic staff member.
Work Study On-Campus Employer Handbook
Student Employment Information and Pay Schedule - Student wage determination, hours of work, overtime and exceptions.
Online Job Request - Form to request temporary staffing.
Payroll Office Forms - IRS Form W-4, INS Forms, Overpayment, W2 Replacement, Retroactive Salary Transfer.
International Services Office (ISO) - Assistance to nonimmigrant students and visiting faculty and scholars.
USCIS.gov - U.S. Citizenship and Immigration Services (INS).
Employment & Accessibility - Disability Services Office.
Parking at the UW - Parking information for faculty, staff, students, visitors and departments.

Faculty Support

Academic Human Resources - Faculty and academic staff personnel policies, procedures, and programs.
UW Faculty Handbook - Compilation of descriptions, statutes, resolutions, executive orders, administrative orders, actions, and regulations.
Faculty & Academic Staff Orientation
Forms and Sample Letters - Includes Form 1461 "Summary of Outside Professional and Public Activities".
Faculty Senate

Facilities & Building Services

Classroom Support Services - Comprehensive media services to faculty, staff and students.
Communications Technologies - Telephones and related services.
Copy Services - Departmental copier acquisitions and UW Fax Center
Facilities Services - Energy and water conservation, maintenance, alterations, transportation, building engineering, utilities and power, custodial services.
Publications Services - Design and production; campus mail, including USPS mail handling.
Records Management - Records disposition and retention schedules.
Recycling - Waste reduction, recycled goods, waste collection and disposal.
Space Inventory Management System (SIMS) - Floor plans, reports and room information.
Space - Requests and planning (Capital and Space Planning Office).
Surplus Property - Material removal and public sales.
UW Project Tracker - Construction and renovation project tracking and administrator project request management.

UW Tacoma Services

Campus Safety - Safety escorts, vehicle lockout assistance, emergency preparedness.
Media Services - Classroom and event technology, media equipment checkout, event support.
Computer Services - Academic and administrative computing, design and technology support services.
Facilities Services
Parking and FlexPass (Cashier)
Payroll
Purchasing
Grants and Contracts

UW Bothell Services

Copy Center - On-campus full service Copy Center, including online submission of print requests.
Departmental Time Schedule Construction System - Enables authorized faculty and staff to set up their courses in the Time Schedule.
Administrative Services Facilities Request - Request to use UW Bothell facilities for non-curricular use.
Facility Services Department - Maintenance, Custodial, and Grounds services.
Human Resources - Employment, benefits, and training opportunities.
Parking - Parking permits and procedures on campus.
Public Safety - Safety escort, crime log, lost and found.
Transportation Services - Commuting options including bus schedules and routes, carpools and vanpools, U-Pass and more.

Systems Authorization

Access to Systems, Tools, Resources and Applications (ASTRA) - Authorization system that stores information about who can use a wide variety of administrative applications.
Administrative Systems Access Request Forms

Procurement & Payment

eProcurement Requisitions - Create a requisition (requires authorization).
eProcurement Catalogs - Browse the eProcurement catalogs as a guest.
eProcurement Information - General information, eProcurement Access information, training signup and guides, FAQ, etc.
UW Purchasing & Stores
Purchasing Guide - What you need to know before purchasing anything.
Paying for Merchandise and Services
ProCard Users Guide - The basics of a UW purchasing option using a Visa charge card.
Travel Procedures

Payroll & Time Reporting

Data Administration Payroll Personnel (DAPP) - View and manage data that is central to administrative and financial offices.
Early Email Access - Set up UWNetID accounts for new hired faculty, staff or teaching assistants prior to their employment start date.
Time Reporting (ETR/PTR) - Enter positive time for hourly employees and exception time for salaried employees.
Online Payroll Update System (OPUS) - Hire, change, separate or put employees on leave.
Payroll Coordinator's Guide - A guide to payroll services including ETR/PTR and OPUS.
Online Work/Leave System (OWLS) - Track vacation and sick leave accruals for classified and professional staff.
Payroll Gateway - Payroll Office directory, Payroll Coordinator Listing, Payroll Basics Online Course.

Accounting & Finance

MyFinancial.Desktop - On-line Budget Activity Reports and Query.
Financial Accounting and Tax
Administrative Systems Reference - Guides to BGT, FIN, HEPPS, PAS, SDB and other online Administrative Systems.
FASTRANS - Instructions for directly entering Financial accounting information into FAS.
BAR/BSR Distribution - Budget Activity and Status Report calendar, requesting copies.
Recharge/Cost Centers
Fixed Assets (OASIS) - Equipment Inventory System
Equipment Insurance - Review, reporting, and renewal of property insurance for equipment.

Research Administration

SAGE (System to Administer Grants Electronically) - Online web tool that supports electronic research administration at the UW for use by faculty, administrators and staff. Home of the eGC1.
SAGE Help - Context associated help menu for the eGC1.
Researcher's Guide - Finding funding, proposal development, award management.
Grant Related Training - List of training opportunities from various UW sources.
Faculty Effort Certification (FEC) Form Checklist - Time that faculty spend on instruction, research, patient care and administration.
Office of Sponsored Programs
Grant & Contract Accounting
Management, Accounting & Analysis

Student Administrative Services

Electronic Advising Records System (EARS) - Enables authorized UW advisers to access official student record information.
Time Schedule Construction System - Set up courses in the Time Schedule.
Time Schedule Update - Update course enrollment limits, registration restrictions and requirements and withdraw courses.
Academic calendar - Seattle
Departmental Information - Extract files from Student Database.
Instructor Class Descriptions
Student Database System - About SDB.
Student Academic Data Management
Department, College, Major Codes
Information for Academic Advisers
Educational Outreach Administrative System - Operational link to EOS for staff with approved access.

Event Management

HFS Conference Services - Housing accommodations, dining service and meeting space for conferences of almost any size.
Engineering Professional Programs Conference Management Services - Supports the unique requirements of research-oriented conferences.
HFS Catering - Bay Laurel campus caterer.
UW Events - Campus Events Calendar, UWCalendar.net, Academic Calendar and more.
Add an Event to the UW Campus Calendar
UW Invitations - Request electronic invitations for your UW campus events.
Bulk Email - Sending an email message to a large, pre-defined population of the UW community.