Outside Professional Work For Compensation

Requesting Approval | Annual Reporting | FAQ's

The University of Washington recognizes that faculty, librarians, and academic staff are experts in their chosen fields and are often offered consulting and professional opportunities for compensation beyond their UW employment. The purpose of this document is to summarize the approval and reporting responsibilities outlined in the outside professional work policy (University Handbook, Vol. 4. Part V, Ch. 6). This summary is intended to provide compliance guidance, but does not modify or supercede the obligations and responsibilities required in the policy.

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Requesting Approval for Outside Professional Work

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Approval for Compensated Activities and Reporting

Faculty, librarians, and academic staff may consult and do professional work for compensation outside of the University within certain guidelines:

1. Complete and submit a Request for Approval
• Outside work for compensation may not be allowed for persons on nonimmigrant visas. Please consult with the Office of International Students and Scholars.
2. Completed request is Approved by the Dean/Chancellor, then the Provost
3. Outside work, while on the UW payroll, is:
• Less than 13 calendar days/academic quarter, and
• The average is less than or equal to 1 day/7 day week.
4. Regularly scheduled teaching or other UW work assignments are not impacted
5. Summarize annually all activities on the Annual Report

Policy Exclusions (University Handbook, Vol. 4. Part V, Ch. 6, Section 5)

All professional work outside the University for which compensation is received requires approval. All public or professional activities should be reported annually on the Annual Report. Certain activities may fall under the Exclusion section of the policy, and while not required, filing the Request for Approval informs the unit of the work and provides a record keeping mechanism for reporting activities on the Annual Report.

• Participating in the work of non-profit professional associations and societies, to contribute expertise to scholarly, editorial, and advisory bodies including governmental bodies related to academic work, and to serve on public commissions or boards of philanthropic organizations.
• Accepting invitations by non-profit organizations, colleges and universites, and governmental agencies for purposes of presenting guest lectures, delivering papers, serving on review panels, and participating in accreditation activities.

UW Facilities/Equipment/Resources

For information regarding the University's Policy on the use of UW facilities/equipment/resources please refer to Administrative Policy Statements, 47.2.

• Request for Approval
• UW Handbook

• GIM 10
• APS 47.2
• Office of ISS

Academic Human Resources |

acadpers@u.washington.edu