Outside Professional Work For Compensation

The University of Washington recognizes that faculty, librarians, and academic staff are experts in their chosen fields and are often offered consulting and professional opportunities for compensation beyond their UW employment. The purpose of this document is to summarize the approval and reporting responsibilities outlined in the outside professional work policy (University Handbook, Vol. 4. Part V, Ch. 6). This summary is intended to provide compliance guidance, but does not modify or supercede the obligations and responsibilities required in the policy.

Outside Consulting

Approval for Compensated Activities and Reporting

Faculty, librarians, and academic staff may consult and do professional work for compensation outside of the University within certain guidelines:

You complete and submit a Request for Approval (formerly Form 1460)

Outside work for compensation may not be allowed for persons on nonimmigrant visas. Please consult with the Office of International Students and Scholars.

Your completed Request is approved
Your "extra" work, while you are on the UW payroll, is:

less than 13 calendar days/academic quarter, and
the average is less than or equal to 1 day/7 day week.

Your regularly scheduled teaching or other UW work assignments are not impacted
You summarize annually all of your activities on the Annual Report (formerly Form 1461).

Policy Exclusions (University Handbook, Vol. 4. Part V, Ch. 6, Section 5)

Not everything you do outside of the University requires approval, although most activities should be reported annually on the Annual Report (formerly Form 1461). These activities fall under the Exclusion section of the policy, and while not required, filing the Request for Approval (formerly Form 1460) allows the faculty member to inform the unit and provides the faculty member with a record keeping mechanism for reporting activities on the Annual Report (formerly Form 1461).

Participating in the work of non-profit professional associations and societies, to contribute their expertise to scholarly, editorial, and advisory bodies including governmental bodies related to their academic work, and to serve on public commissions or boards of philanthropic organizations.
Accepting invitations by non-profit organizations, colleges and universites, and governmental agencies for purposes of presenting guest lectures, delivering papers, serving on review panels, and participating in accreditation activities.

UW Facilities/Equipment/Resources

For information regarding the University's Policy on the use of UW facilities/equipment/resources please refer to Administrative Policy Statements, 47.2 (APS 47.2, Section 3)

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