OPUS entries must be entered before 3pm on the payroll cutoff date in order to allow Academic Human Resources adequate time for review and approval. If the appropriate approvals haven't been given or documentation does not arrive in Academic Human Resources by the payroll deadline, the action may be removed from OPUS. If AHR initiates a corrective action, a detailed note will be included in the PERM providing explanation.
Distribution changes are handled by the unit and may be entered in OPUS at any time. The unit must have appropriate documentation to support any change.
The Faculty Code requires prior approval by the paying unit, home unit and home unit Dean/Chancellor's office. To accommodate this an email pre-approval from all three units must be pasted into the notes section of the PERM.
An appropriate leave form must be submitted and approved prior to the leave, if possible.
Promotions. The Dean/Chancellor's office receives electronic copies of the President's approval letters for promotions during Spring quarter. A statement must be included in the notes section citing the date of the Provost's or President's approval letter in order to enter the promotion in OPUS.
Salary adjustments. AHR will inform the unit of the approved salary adjustment and the effective date of the increase. When this notice is received, the salary adjustment may be entered in OPUS. A statement must be included in the notes section of the PERM citing the date of approval. Salary adjustments include:
Due to the nature of some faculty appointments, it may become necessary to complete the entry process in OPUS without a social security number. All University of Washington faculty and academic staff who receive salary through the university payroll system must have a Social Security Number, however some visitors do not receive UW salary and do not have an SSN. This page contains information regarding how to complete an initial action without a social security number. Units who re-hire visiting faculty without a social security number should pay particular attention to this process in order to avoid generating a duplicate EID for the individual. If you have already generated a duplicate EID for someone in your unit please contact Payroll for assistance.