Reference: UW Policy Directory, Faculty Code, Chapter 24
Deans and Chancellors may request retention salary adjustments through the Office of the Provost via AHR. The request must include the rationale for the retention adjustment including an assessment of the individual’s merit and value to the institution, the circumstances warranting a retention adjustment, the proposed adjustment and effective date. Retention salary adjustments receive case-by-case review by the Office of the Provost, and additional documentation may be required such as a current curriculum vitae or case specific details. As a general principle, retention salary adjustments are expected to provide a minimum 5% salary increase. An exception for locally funded salary adjustments that meet specific criteria is described below.
Generally, an individual may not receive a retention salary adjustment for a period of three years from the effective date of the most recent retention adjustment.
Retention Salary Adjustments in Response to a Competitive Offer
Retention adjustments may be given in response to a competitive offer from an outside institution. In this situation, the competitive offer report form is required. It is University policy not to extend any counteroffer or pre-emptive offer for a period of three years from the effective date of the new salary.
Locally Funded Pre-Approval Retention Salary Adjustments
To provide Schools, Colleges, and Campuses with an enhanced ability to make timely responses to potential and actual external offers to faculty and librarians, proposed retention adjustments that meet the criteria outlined below will be considered to have the Provost’s approval as required by Executive Order 64:
Proposed retention salary adjustments that meet these criteria have the pre-approval of the Provost. For record-keeping purposes, a Retention Salary Adjustment form must be submitted by the Dean or Chancellor to AHR as soon as possible after a retention salary adjustment is offered to an individual; a notice of confirmation will be sent in return.
Note: Please cite AHR approval date in the notes section of the PERM.
*Provide a brief justification for the retention, including the "difficulties retaining qualified" faculty members which will be reported to the fiscal committees of the legislature pursuant to ESSB 6382.