Administrative Gateway

Administrative Gateway: A Guide to Administrative and Business Services		Your personal Web portal:
Communications
	Paper: • UW Forms • HR Forms • Campus Mail • Copying • Printing	June 16, 2009 Introducing: Free Recycled Envelopes on Friday! Boxes of free recycled envelopes will be placed on the large meeting table in Accounts Payable (3917 University Way NE, 2nd floor) between 8:00am and 5:00pm on Fridays. Campus customers are invited to stop by and choose the size and quantity they would like to take. Photo Class Lists Now Available Instructors and teaching assistants can now generate class lists that include photos of students. Made possible by the Student Web Services Initiative and sponsored by the Office of the Registrar, this service was launched Friday, March 27th. Access photo class lists in the "Teaching" tab of MyUW under "My Class Resources" by clicking on the silhouette icon next to "Class List." Need help with your computer problems? If you need help with your email account, or your computer connection from home, or you have a software or security question, use this simple form, Send a Question to UW Technology to get the answers to your questions. Provide news items for the Admin Gateway If your department has timely information that could be posted here on the Administrative Gateway, please send a short paragraph to help@u.washington.edu. Please include your name and department and any urls that are relevant. Thank you! Of Special Interest: Offices and Services Faculty Senate Facilities Services - Environmental Sustainability Academic Advisor Info UW CareLink
	Electronic: • Mass Emailing • Telephones • TV & Video • Using UW Email • UW News and Events Web Design, Publishing, and Maintenance: • Creative + Communications • Creative Services
	Records: • Records Retention, Guidelines and Requirements • Vital Records • Public Records
Computing and Technology	Online Administrative Systems and Tools • Comprehensive list of all UW Administrative Services, on keynes.u, and on the Web. • About the Admin Systems on keynes.u (access, forms, training) • Admin Systems Operating Hours (BGT,FIN,PAS,HEPPS,SDB)
Computing and Technology	Information Technology Resources: • Computer Security • Enterprise Information Services • General Info--Email, UW NetID, Web • Staff Specific Information • Faculty Specific Information • Nebula (centrally managed support) • Computer Repair • Publishing on the UW Web Site • Technology Advisory Committees
Facilities, Equipment and Supplies	Buildings and Property: • Space Requests (CASPO) • Capital Projects • CAAMS (UW Campus Automated Access Management System) • Planning and Construction • Maintenance • Outdoor Maintenance • FS-WORKS • Project Tracker • Real Estate • Space Inventory Management System (SIMS) • Storage
	Disposal: • Equipment • Chemicals • Surplus Property • Waste
	Environment: • Environmental Stewardship • Recycling • Signage • Utilities
	Equipment & Supplies: • Buying • Disposal • Insuring • Maintenance • Equipment Inventory • Inventory Tracking (OASIS) • AV/TV Media Reservations • Machinery and Equipment Sales/Use Tax Exemption • Procurement Guide for Goods and Services
	Maintenance/Alterations: • Services • Enter/View Work Requests
Finance and Purchasing	Expenditures: • Buying Guidelines • eProcurement • Husky Card Account • Object Codes • Policy for Purchase of Meals/Light Refreshments • Paying for Merchandise, Services, Individuals • Petty Cash Revolving Funds • Procurement Card Program • Procurement Guide for Goods and Services • Surplus Sales • Travel • Tuition • Tuition Exemption
	Money Management: • Audits • Bankruptcy • Budgeting • 2007 Biennium Close • MyFinancial.desktop • Payroll • Recharge and Cost Centers • Refunds
	Receipt of Payment: • Cash, Checks, Invoices, Credit Cards, Wire Transfer
	Taxes: • Taxes at the UW • Student Tax Information • Payroll Taxes
Grants and Contracts	From Proposal Development to Award Closeout: The Researcher's Guide • Rules & Regulations • SAGE - System to Administer Grants Electronically
Meeting & Event Planning	Meetings and Conference Essentials: • Campus Rooms and Facilities • Classrooms • Catering • Conference Management Services • Paying Guest Speakers (Honoraria) • Use of UW Facilities • Outdoor Events
	Equipment Needs: • Media Services (AV/TV) • Video Conferencing
	Transportation/Parking: • For Visitors and Guests • For Special Events
People	Conflict Management/Complaint Resolution: • Ombudsman • HR Complaint Resolution Options • University Complaint Investigation and Resolution Office (UCIRO) • Mediation Clinic
	Diversity and Equal Opportunity: • Equal Opportunity and Affirmative Action • Disability Services • Diversity
	Human Resources: • Academic Human Resources • Benefits • Employment • New Employee Orientation • Human Resources Web • Husky Card Account • Tuition Exemption • UW Carelink
	Payroll Information: • Payroll Load Rates (Fringe Benefits) • Payroll Coordinator Guide • Payroll Process • Personal Info (Employee Self-Service)
	Organizations: • American Assoc. of University Professors (AAUP), UW Chapter • Adviser Education Program • Professional Staff Organization (PSO)
Reference/Resources
	Data Access: Planning, Reporting, Research: • Data Warehousing Program • Student Data Management Office
	Directories: • Alphabetical Listing of Administrative Offices • UW Faculty/Staff/Student Directory • UW Office Directory
	Guides: • Campus/Visitor Information • Disabilities Access Guide • Ethics FAQ • Project Management Portal • UW Fact Book
	Legal: • Attorney General • Risk Management • Complaint Investigation and Resolution (UCIRO)
	Policies/Procedures: • Academic HR Policies • Administrative Policy Statements • Human Resources Policies • Payroll Coordinator Guide • University Handbook • UW Fact Book • UW WAC Rules
Safety, Security and Preparedness	Safety: • After-Hour Permits • Crime Prevention • Emergency Information • Night Ride Shuttle • Husky NightWalk Program • Police • Report a Crime/Accident • SafeCampus-Seattle • SafeCampus-Bothell • SafeCampus-Tacoma
Safety, Security and Preparedness	Preparedness: • Emergency Preparedness • Fire Safety • Insurance • MyChem • Health & Safety Plans, Checklists, Forms
Training and Continuing Education	Classes About: • Computer, Health & Safety, Staff, Library, Continuing Education, Distance Learning and more... • Organizational Development, Facilitation, Training • Tuition Exemption
Transportation and Travel	Local Transportation: • Parking and Commuter Services (U-PASS) • Motor Pool (Vehicle Rental) • Shuttles
	Moving: • Employee Household Moves & Expenses • Moving Services
	Travel: • Travel Procedures