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Any printed publications that are available for staff or students must be available for everyone, including those who are unable to read standard print. People with low vision may require large-print documents. Some people who are blind may require Braille.
Electronic versions of documents benefit the broadest set of users, including users with visual or learning disabilities, and are relatively easy to produce with a scanner and optical character recognition software. The best format for an electronic document is one that preserves the structure of the document, including headings. HTML serves this purpose nicely, as does DAISY, the digital standard for electronic talking books.
If the original print documentation comes from an external source, such as a publisher or a technology vendor, that organization may be able to provide the documentation in an accessible format in a timely manner.
For additional information, contact your region's ADA & IT Center at 1-800-949-4232.